Field Administrative Assistant - Texas

LEMOINE; United States; On-site; USD 25,000 - 34,000; Full time

Job summary

The Workforce Group a LEMOINE company is seeking an organized Field Administrative Assistant to support field operations during disaster response efforts. This seasonal role requires travel to Texas disaster sites and quick deployment within 24–72 hours of notification.

You will set up and manage field offices, keep accurate records, coordinate among staff and contractors, and produce daily reports. A high school diploma and MS Office skills are required; bilingual Spanish/English is a plus.

Qualifications

• High school diploma or equivalent required.
• Prior administrative, office coordination, or logistical experience preferred.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to travel on short notice and work extended shifts including weekends.

Responsibilities

• Provide on-site administrative support to field operations during disaster response.
• Set up and manage temporary field offices or check-in locations.
• Maintain records including sign-in sheets, deployment logs, timesheets, and field activity reports.
• Assist with scheduling, communication, and coordination among staff and contractors.
• Prepare and distribute daily reports and updates as needed.
• Handle data entry and document uploads into systems.
• Ensure supplies, PPE, and field forms are stocked and organized.
• Serve as a point of contact for field personnel needing logistical assistance.
• Perform other duties as assigned.

Skills

Communication skills

MS Office proficiency

Driver's license

Travel on short notice

Field conditions experience

Disaster recovery experience

Bilingual (Spanish/English)

Education

High school diploma

Job description

Statewide, United States | Posted on 10/01/2026

Summary:The Workforce Group a LEMOINE company, is seeking an organized and dependable Field Administrative Assistant to support field operations during disaster response efforts. This seasonal role is critical to ensuring smooth coordination, accurate documentation, and timely communication between field teams, contractors, and management. Ideal candidates thrive in fast-paced, high-pressure environments and are willing to travel and adapt quickly to changing needs.

These areseasonal positions and, if activated, will likely require travel on short notice, generally lasting from several days to a few weeks and possibly 30 days or more, depending on the disaster response needs. Ideal candidates for these missions will be available to deploy within 24 to 72 hours of notification.

Location: Disaster Response Locations in Texas

Duties and Responsibilities:

• Provide on-site administrative support to field operations teams during active disaster response.
  
• Set up and manage temporary field offices or check-in locations.
  
• Maintain accurate records including sign-in sheets, deployment logs, expense tracking, timesheets, and field activity reports.
  
• Assist with scheduling, communication, and coordination among employees, contractors, and supervisors.
  
• Prepare and distribute daily reports or updates as needed.
  
• Handle data entry and document uploads into systems or shared platforms.
  
• Ensure office supplies, PPE, and field forms are stocked and organized.
  
• Serve as a point of contact for field personnel needing logistical or administrative assistance.
  
• Perform other job-related duties as assigned.
  

Qualifications, Knowledge, Skills, and Abilities:A high school diploma or equivalent is required.Prior administrative, office coordination, or logistical experience preferred. Strong organizational and multitasking skills with attention to detail.

• Excellent written and verbal communication skills.
  
• Proficient in Microsoft Office (Word, Excel, Outlook) and able to learn new systems quickly.
  
• Valid driver’s license and reliable transportation.
  
• Willingness to travel on short notice and work extended shifts, including weekends and holidays, as needed.
  
• Must be able to work in sometimes challenging field conditions (hot/cold weather, temporary office settings, etc.).
  
• Experience working in disaster recovery, emergency response, or construction field environments is preferred.
  
• Bilingual (Spanish/English) is a plus.
  

ABOUT US

The Workforce Group a LEMOINE company is a Great Place to Work® Certified company. We are a team of dedicated professionals thatpull together to meet the needs of communities partnering withfederal, state, and local governments.

We are an equal opportunity/affirmative actionemployer. All qualified applicants will receive considerationwithout regard to race, color, sex, national origin, age,protected veteran status, or disability status.

ABOUT US

LEMOINE is aGreat Place to Work® Certified Company. From the office to the jobsite, our team is comprised of smart, ambitious, motivated, and fun professionals. Join us in the pursuit of excellence.

LEMOINE isan equal opportunity/affirmative action employer. All qualified applicants will receive consideration without regard to race, color, sex, national origin, age, protected veteran status, or disability status.