Field Administrative Assistant III — Public Sector Impact

Department-of-Family-and-Protective-Services; Jacksonville (TX); On-site; USD 36,000 - 49,000; Full time

Benefits offered by this job

Health benefits

Retirement plans

Paid vacation, holidays, and sick time

Dental, vision, and life insurance

Flexible spending accounts

Employee discounts

Job summary

The Texas Department of Family and Protective Services (DFPS) seeks an APS Field Administrative Assistant III to support district operations with high-level administrative tasks. This role interacts with DFPS staff and the public, handling data entry, reports, and correspondence.

Responsibilities include processing travel vouchers, coordinating meetings, maintaining records, and assisting multiple staff members.

Qualifications

• Graduation from high school or equivalent.
• Two years’ full-time administrative support experience.
• Substitution: Thirty semester hours may substitute for experience.
• Experience with office software and records management is preferred.

Responsibilities

• Perform advanced administrative duties to support district operations.
• Enter data into IMPACT and other electronic systems.
• Prepare travel, vouchers, meetings, rooms, and supplies; manage mail and records.
• Produce letters, forms, narratives, and meeting notes for files.
• Answer calls and emails; provide routing guidance and reports to staff.
• On-board new staff and complete SPARC processes.
• Assist with filing, notarization, and program communications.

Skills

Organization

Time management

Communication

Independence

Problem-solving

Education

High school diploma

Trade/college coursework substitution allowed

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

SharePoint

IMPACT

Job description

The Texas Department of Family and Protective Services (DFPS) seeks an APS Field Administrative Assistant III to support district operations with high-level administrative tasks. This role interacts with DFPS staff and the public, handling data entry, reports, and correspondence.

Responsibilities include processing travel vouchers, coordinating meetings, maintaining records, and assisting multiple staff members.