Field Accounting Administrator

Dvsv3; Troy, Northern (MI, KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k) with match

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Employee Assistance Program

Paid holidays

Paid time off

Job summary

BELFOR Holdings is seeking an administrative Field Accounting Administrator in Troy, MI to support accounts payable/receivable and billing processes in line with BELFOR standards. You will manage invoicing, billing packages, and vendor onboarding while coordinating with Home Office and National Billing teams.

The role emphasizes multitasking in a fast-paced, team-oriented environment, with focus on accuracy, timeliness, and collaboration to ensure customer satisfaction and operational success.

Qualifications

• High School Diploma or equivalent.
• 1+ years of administrative or accounting experience.
• Strong written and verbal communication skills.
• Proficient with Office Suite and Google products.
• Able to multi-task and meet deadlines in a team setting.

Responsibilities

• Enter rate and material billing into the ActiMate system.
• Coordinate billing with Home Office for national accounts.
• Post final customer invoices.
• Prepare and send billing packages to customers.
• Maintain billing files and finance records.
• Track Home Depot and Lowes receipts for job costing.
• Enter time and material billing into T&M Pro.
• Coordinate with National Billing Team for invoicing and collections.
• Enter accounts payable records.
• Perform check runs.
• Manage vendor onboarding and compliance with requirements.
• Participate in Month End Review.
• Collaborate with local and national operations to promote satisfaction and growth.

Skills

Strong interpersonal and communication

Solid computer skills

Office Suite proficiency

Google products proficiency

Time-management under deadlines

Multi-tasking in fast-paced team

Education

High School Diploma or equivalent

Job description

BELFOR and BELFOR Franchise Group (BFG) offer competitive pay and a wide range of benefit options including, but not limited to, 401(k) with match, medical, dental, vision, disability, life insurance, an Employee Assistance Program, paid holidays, and paid time off.

Position Overview

This position is an administrative role focused on financial and accounting functions in the office. The Field Accounting Administrator is responsible for a variety of accounts payable and/or accounts receivable tasks in accordance with BELFOR standard procedures.

Essential Functions

• Enter rate and material billing accurately into the ActiMate system
• Coordinate billing with Home Office for national accounts
• Post final customer invoices
• Put together billing package and sending out to customers
• Maintain accurate billing files and historical finance records
• Assist in tracking of Home Depot and Lowes receipts to ensure jobs are costed correctly
• Enter time and material billing into T&M Pro
• Coordinate with National Billing Team in order to ensure accurate invoicing and collections
• Enter accounts payable records
• Preform check runs
• Mange vendor onboarding and ensure compliance with vendor requirements
• Participate in Month End Review process
• Work as a team with local and national operations to promote customer satisfaction, sales growth, and the success of the entire BELFOR organization.

Other projects and duties as assigned

Requirements

• High School Diploma or equivalent
• 1+ years of administrative or accounting experience
• Strong interpersonal and communication skills (written and verbal).
• Solid computer skills, including a proficiency at using Office Suite and Google products
• Ability to work under time constraints to meet specific timelines
• Ability to multi-task and excel in a fast-paced, team-oriented environment.

Physical Requirements

• Occasional lifting from 5-40 lbs, unassisted (from 0-15% of the time)
• Sitting for extended periods of time
• Manual dexterity needed for keyboarding and other repetitive tasks
• The ability to bend, crouch, or stand as necessary.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer

The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.

BELFOR Holdings is an Equal Opportunity Employer

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law. Information on race, gender and national origin will only be used for statistical and recordkeeping purposes, and will not be used in making any employment decisions.All information provided will be kept separate from your expression of interest, and will not be available to managers making hiring decisions. Providing this information is strictly voluntary, and you will not be subjected to any adverse action or treatment if you choose not to provide this information. If you do not choose to answer these questions, we ask that you select "Decline to Identify" for each question. Thank you for your voluntary cooperation.