Festival Operations & Logistics Coordinator

Sundance Institute; Boulder (CO); Hybrid; USD 29,000 - 33,000; Full time

Benefits offered by this job

Sundance Film Festival passes

Paid sick leave

Institute holidays

Employee assistance program

Employee Wellness Initiatives

Job summary

Sundance Institute seeks a Festival Coordinator, Theater Operations in Boulder to coordinate logistical duties for the Theater Operations (TOPS) Department and support a successful in-person Festival experience. The role requires hybrid onsite work, with duties across inventory, signage, and vehicle fleet management.

Key responsibilities include coordinating office setup, managing supplies, and ensuring accurate team communications.

Qualifications

• Legal authorization to work in the United States.
• Valid driver’s license and successful completion of MVR background check.
• 2 years experience in venue or event operations or related.
• Outstanding verbal, written, and interpersonal communication skills to work effectively with a variety of people.
• Excellent organizational skills and the ability to prioritize.
• Ability to move items up to 50 lbs.
• Working knowledge of databases along with proficiency in Google Products preferred.
• Knowledge of the Boulder area is a plus.

Responsibilities

• Top priorities include but are not limited to…
• Supporting the setup of the Theater Operations festival office: desk space(s), supplies, furniture needs, and technology installation.
• Overseeing TOPS supplies and equipment by inventorying current items, and confirming the budget, managing order deadlines, and facilitating delivery schedules for new items.
• Supporting the ordering, tracking of inventories, and distributing of theater signage as directed.
• Distributing film posters to assigned theaters as directed by the Press Office.
• Supporting the management of the Theater Operations department vehicle rental fleet.
• Creating a system to maintain and distribute accurate team contact information, schedules, locations, and calendars.
• Inventorying and distributing venue keys to various departments pre-festival, then collecting, inventorying, and returning the venue keys post-festival.
• Coordinating with the Production team during theater load-ins/load-outs to receive inventory (rental and owned equipment), and to develop a schedule for equipment moves and build-outs.
• Coordinating and conducting daily runs for equipment and supply deliveries for all theaters.
• Assisting the team with timelines, inventorying, ordering, and special screenings, as directed.

Skills

Verbal communication

Written communication

Interpersonal communication

Organization skills

Tools

Google Workspace

Databases

Job description

Sundance Institute seeks a Festival Coordinator, Theater Operations in Boulder to coordinate logistical duties for the Theater Operations (TOPS) Department and support a successful in-person Festival experience. The role requires hybrid onsite work, with duties across inventory, signage, and vehicle fleet management.

Key responsibilities include coordinating office setup, managing supplies, and ensuring accurate team communications.