Festival Vendor Operations Coordinator

Oak View Group; Oak Ridge North (TX); On-site; USD 28,000 - 40,000; Part time

Benefits offered by this job

401(k) matching

Job summary

Oak View Group seeks a Vendor Coordinator to support vendor operations for music festivals and events. You will be the main contact for food, beverage, and merchandise vendors, handling applications, event requirements, and on-site logistics. The role pays an hourly rate of $25.00 and is part-time with benefits such as a 401(k) savings plan and matching.

The position remains open until November 13, 2026. Flexible schedule to cover nights, weekends and holidays, with travel to festival locations

Qualifications

• Experience in event operations or festivals.
• Strong communication and customer service skills.
• Able to travel to festival locations.
• Flexible schedule including nights, weekends, and holidays.

Responsibilities

• Serve as a point of contact for vendors before, during, and after music festivals and events.
• Assist with vendor applications, selection, agreements, and required documentation.
• Communicate festival schedules, policies, setup instructions, and event requirements to vendors.
• Ensure vendors submit required permits, licenses, insurance, and other documentation.
• Assist with vendor placement and logistical needs, including access to power, water, and assigned spaces.
• Coordinate vendor check-in, load-in, setup, and load-out.
• Work with festival operations and production teams to address vendor needs and resolve issues during events.
• Monitor vendor areas to ensure compliance with festival policies and health and safety requirements.
• Track vendor fees, payments, permits, and other required information.
• Maintain vendor contact information, agreements, and event records.
• Assist with communication and follow-up with vendors before and after events.
• Help resolve vendor questions or concerns in a timely manner.
• Assist with post-event reporting and evaluations.
• Perform other duties as assigned.

Skills

Event operations

Festivals

Vendor coordination

Hospitality

Tools

Microsoft Office

Google Workspace

Job description

Oak View Group seeks a Vendor Coordinator to support vendor operations for music festivals and events. You will be the main contact for food, beverage, and merchandise vendors, handling applications, event requirements, and on-site logistics. The role pays an hourly rate of $25.00 and is part-time with benefits such as a 401(k) savings plan and matching.

The position remains open until November 13, 2026. Flexible schedule to cover nights, weekends and holidays, with travel to festival locations