Festival Coordinator, Marketing

Sundance Institute

Boulder (CO)

Hybrid

USD 30,000 - 33,000

Full time

11 days ago

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Benefits offered by this job

Paid sick leave and Institute holidays

Employee assistance program

Employee Wellness Initiatives

Festival passes and benefits

Job summary

Sundance Institute in Boulder, CO seeks a Festival Coordinator, Marketing to provide project support to the Marketing team for the Sundance Film Festival. You will help with branded signage, environmental graphics, and marketing initiatives.

This temporary, full-time role runs Sep 2, 2026 through Feb 2, 2027, with remote work possible before festival and onsite during key periods. Candidates should have 2 years marketing experience, strong communication, and organizational skills.

Qualifications

2 years marketing or related experience.
Experience in large format printing.
Outstanding verbal, written, and interpersonal communication skills to work effectively with a variety of people.
Excellent organizational skills and the ability to prioritize.
Detail oriented, with the ability to audit work to avoid mistakes, and perform tasks accurately.
Working knowledge of databases along with proficiency in Google Products.
Knowledge of Graphic Design, Wayfinding, Typography, and printed materials preferred.
Legal authorization to work in the United States.

Responsibilities

Facilitating planning with the Marketing strategy lead, Creative Director, internal departments and venue contacts to identify project needs.
Creating and maintaining timelines for design, installation, delivery, and break down for assigned elements, ensuring on-time execution.
Routing design assets to Marketing leadership and internal departments for approval.
Working with print vendors to develop estimates, align on specifications, deliver files, and coordinate shipping and receiving details.
Organizing files and archiving all artwork files, as well as receiving materials from the printers, taking inventories, and storing all materials in the warehouse.
Tracking and updating the relevant project budget, including reviewing invoices for accuracy, obtaining approvals, and submitting to the Budget Manager for timely payment.
Writing a comprehensive post-Festival wrap report.
Working closely with the relevant point of contact to establish deadlines and coordinate the work schedule of graphic designers for various creative deliverables that support Festival events, corporate sponsorship activation, and ticketing.
Providing administrative and project support to the team.

Skills

Marketing experience

Large format printing

Communication skills

Organizational skills

Attention to detail

Google Workspace

Databases

Graphic Design knowledge

US work authorization

Tools

Google Workspace

Databases

Job description

Career Opportunities with Sundance Institute

A great place to work.

Careers At Sundance Institute

Current job opportunities are posted here as they become available.

Our employees are distributed across four main hubs: Los Angeles, California, Boulder, Colorado, New York, New York, & Salt Lake City, Utah.

The Festival Coordinator, Marketing is charged with providing project support and coordination to support the Marketing team in a variety of capacities. The Coordinator may be assigned tasks supporting the production of branded signage, environmental graphics, or marketing initiatives promoting the Sundance Film Festival.

Working closely under the direction of the Manager, Marketing, the Festival Coordinator, Marketing supports Sundance Institute’s commitment to welcome new audiences to join us in celebrating independent storytelling at the 2026 Sundance Film Festival.

This temporary position works full time (40 hours per week) from Wednesday, September 2, 2026 to Tuesday, February 2, 2027 and must be based within a commutable distance to Boulder, CO. While there are day-to-day opportunities for work to be performed remotely leading up to the Festival, this position will need to work onsite at key points throughout the duration of employment. Extended hours, including evenings and weekends will be required at key points to meet deadlines and respond to on-call needs as assigned. A total of two (2) roles are available.

Top priorities include but are not limited to…

Facilitating planning with the Marketing strategy lead, Creative Director, internal departments and venue contacts to identify project needs.
Creating and maintaining timelines for design, installation, delivery, and break down for assigned elements, ensuring on-time execution.
Routing design assets to Marketing leadership and internal departments for approval.
Working with print vendors to develop estimates, align on specifications, deliver files, and coordinate shipping and receiving details.
Organizing files and archiving all artwork files, as well as receiving materials from the printers, taking inventories, and storing all materials in the warehouse.
Tracking and updating the relevant project budget, including reviewing invoices for accuracy, obtaining approvals, and submitting to the Budget Manager for timely payment.
Writing a comprehensive post-Festival wrap report.
Working closely with the relevant point of contact to establish deadlines and coordinate the work schedule of graphic designers for various creative deliverables that support Festival events, corporate sponsorship activation, and ticketing.
Providing administrative and project support to the team.

You have the following direct or transferable skill sets:

2 years marketing or related experience.
Experience in large format printing.
Outstanding verbal, written, and interpersonal communication skills to work effectively with a variety of people.
Excellent organizational skills and the ability to prioritize.
Detail oriented, with the ability to audit work to avoid mistakes, and perform tasks accurately.
Working knowledge of databases along with proficiency in Google Products.
Knowledge of Graphic Design, Wayfinding, Typography, and printed materials preferred.
Legal authorization to work in the United States.

You will be successful in this role if you...

Communicate clearly with internal and external stakeholders of varying levels and positions.
Effectively prioritize and coordinate projects, keeping things organized to meet deadlines and adhere to set timelines.
Effectively contribute to the overall success of the team through support and collaboration.

In addition to an hourly pay of $22.25, this position* is eligible for benefits & perks, highlights include: