Festival Logistics & Volunteer Check-In Coordinator

Sundance Institute; Boulder (CO); Hybrid; USD 30,000 - 33,000; Full time

Benefits offered by this job

Paid sick leave

Institute holidays

Employee assistance program

Employee Wellness Initiatives

Festival passes

Job summary

Sundance Institute in Boulder, CO is seeking a Festival Coordinator, Volunteer Check-in & Admin to coordinate equipment, uniforms, credentials, and logistics for staff and volunteers during the Sundance Film Festival. The role focuses on volunteer communication and coordinating the Volunteer Hub, with onsite hybrid work in Boulder.

The temporary, full-time position runs Oct 5, 2026 through Feb 12, 2027, requiring occasional evenings, weekends, and holidays to meet deadlines.

Qualifications

• 2 years of experience in event logistics, operations, or related.
• Valid driver’s license and successful MVR background check.
• Outstanding verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information.
• Familiarity with Google products and Airtable preferred.
• Knowledge of Boulder area is a plus.
• Authorized to work in the United States.

Responsibilities

• Coordinate volunteer check-in logistics and materials.
• Manage Litmos training accounts and track completion.
• Audit distribution lists with HR for accuracy.
• Prepare documents, packets, and check-in materials.
• Set up and maintain the Volunteer Hub and gear rooms.
• Lead inventory of uniforms, gear packs, and credentials.
• Coordinate shipping materials and distribution of post-Festival swag.
• Support event operations and signage planning.
• Input daily operational data and prepare wrap reports.
• Supervise Volunteer Hub volunteers during check-in.
• Oversee volunteer training and performance evaluations.
• Support meal/venue programming for volunteers.

Skills

Event logistics

Communication skills

Organizational skills

Confidential information handling

Google Workspace

Airtable

Databases

Knowledge of Boulder

US work authorization

Tools

Airtable

Google Workspace

Databases

Job description

Sundance Institute in Boulder, CO is seeking a Festival Coordinator, Volunteer Check-in & Admin to coordinate equipment, uniforms, credentials, and logistics for staff and volunteers during the Sundance Film Festival. The role focuses on volunteer communication and coordinating the Volunteer Hub, with onsite hybrid work in Boulder.

The temporary, full-time position runs Oct 5, 2026 through Feb 12, 2027, requiring occasional evenings, weekends, and holidays to meet deadlines.