Fellowship Programs Coordinator (Pulmonary & Critical Care)

University of Chicago; Chicago (IL); On-site; USD 60,000 - 90,000; Full time

Job summary

The University of Chicago seeks a Fellowship Coordinator within BSD MED - Pulmonary - Administrative Support to coordinate fellowship programs in Pulmonary and Critical Care Medicine, Sleep Medicine, and Interventional Pulmonology. The role involves recruitment, onboarding, scheduling, and managing evaluations via MedHub, working with GME and education offices to ensure compliant, high-quality training.

Responsibilities include coordinating program operations, maintaining training records, and

Qualifications

• Bachelor's degree required.
• 2–5 years of related work experience.
• Familiar with Graduate Medical Education (GME) programs.

Responsibilities

• Manages and coordinates fellowship recruitment.
• Coordinates onboarding/exit for ACGME and non-ACGME fellowship programs.
• Maintains fellows' training records and mandatory annual trainings (Fraud Awareness, HIPAA, Patient Safety).
• Manages performance assessments for fellows and faculty in MedHub.
• Coordinates and updates departmental manuals, databases and information sources.
• Prepares and distributes correspondence, agendas and reports.
• Creates clinical training schedules for fellows (inpatient/outpatient).
• Schedules fellowship and meetings including conferences and committees.
• Oversees CME processes for programs.
• Assists with budgeting for education programs and fellow stipends.
• Ensures compliance with accreditation bodies and program requirements.

Skills

Communication skills

Discretion with sensitive information

Program coordination

Attention to detail

Education

Bachelor's degree

Tools

MedHub

ERAS

WebADS

Microsoft Office/Google Suite

Job description

The University of Chicago seeks a Fellowship Coordinator within BSD MED - Pulmonary - Administrative Support to coordinate fellowship programs in Pulmonary and Critical Care Medicine, Sleep Medicine, and Interventional Pulmonology. The role involves recruitment, onboarding, scheduling, and managing evaluations via MedHub, working with GME and education offices to ensure compliant, high-quality training.

Responsibilities include coordinating program operations, maintaining training records, and