Fellowship Programs Administrative Coordinator

University of California - Irvine; Orange (CA); On-site; USD 39,000 - 48,000; Full time

Job summary

UC Irvine's Temporary Employment Services is seeking an administrative and program coordinator to support NCC and Neuromuscular Medicine Fellowship Programs. You will manage schedules, files, evaluations, recruitment materials, and accreditation documentation.

Responsibilities include coordinating meetings, interviews, onboarding, and events; tracking deadlines and submissions; and communicating with fellows and faculty to ensure smooth operations.

Qualifications

• Previous administrative or program coordination experience, preferably in an academic, healthcare, or professional setting.
• Strong organizational skills with experience managing calendars, scheduling meetings, coordinating events, and maintaining records.
• Intermediate proficiency with Microsoft Word and Excel; working knowledge of PowerPoint and creating reports.
• Strong written and verbal communication skills, including composing correspondence and communicating with multiple stakeholders.
• Accurate data entry and filing skills with the ability to manage multiple priorities and meet deadlines.
• Ability to read, write, and follow written and oral instructions in English.

Responsibilities

• Provide administrative and program coordination support for NCC and Neuromuscular Medicine Fellowship Programs.
• Maintain fellowship schedules, trainee files, program records, evaluations, recruitment materials, and accreditation documentation.
• Coordinate meetings, interviews, educational activities, onboarding, and program events.
• Track accreditation deadlines, required submissions, and compliance documentation.
• Communicate with fellows and faculty and provide ongoing administrative support to ensure smooth program operations.

Skills

Administrative experience

Program coordination

Strong organizational skills

Microsoft Word

Excel

PowerPoint

Communication skills

Data entry

Tools

Microsoft Word

Excel

PowerPoint

Job description

UC Irvine's Temporary Employment Services is seeking an administrative and program coordinator to support NCC and Neuromuscular Medicine Fellowship Programs. You will manage schedules, files, evaluations, recruitment materials, and accreditation documentation.

Responsibilities include coordinating meetings, interviews, onboarding, and events; tracking deadlines and submissions; and communicating with fellows and faculty to ensure smooth operations.