Fellowship Coordinator

University of California, Irvine; Irvine (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

University of California, Irvine is seeking a Health Professions Education Specialist 2 within the Pathology & Laboratory Medicine department to oversee trainee duties for ACGME and non-ACGME programs. You will coordinate onboarding, orientation, interviews, site visits, and assist with surveys and evaluations.

The role requires strong organization, communication, and data skills, with experience in coordinating fellowship programs, and knowledge of ACGME/GME guidelines.

Qualifications

• Knowledge of policies and regulatory requirements.
• Knowledge of health professions education industry.
• Knowledge of administrative analysis and operations research.
• Strong communication skills (verbal, written, active listening).
• Demonstrated interpersonal skills and ability to build relationships.
• Excellent organizational skills and attention to detail.
• Familiarity with educational technology and systems.
• Investigative, data analysis and reporting skills.
• Ability to troubleshoot and triage technology issues.

Responsibilities

• Manage onboarding process for incoming trainees.
• Coordinate orientation for incoming trainees.
• Coordinate trainee interviews for the department.
• Provide administrative support for site visits.
• Attend GME and Internal Pathology coordinator meetings.
• Attend trainee workshops and conferences.
• Coordinate graduation and trainee retreat.
• Coordinate reimbursements for trainees.

Skills

Policies & regulatory knowledge

Health professions education domain

Administrative analysis & operations

Communication skills (verbal & written

Interpersonal skills

Organizational skills & attention to •

Educational technology & systems

Data analysis & reporting

Technology troubleshooting

Education

Bachelor's degree in related area

3–5 years experience (education/experience)

Job description

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world’s safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

The Department of Pathology & Laboratory Medicine at UC Irvine Health School of Medicine is dedicated to the diagnosis and understanding of human diseases through biomedical and clinical research. The department's residency and fellowship programs are located at UC Irvine Medical Center.

Your Role on the Team

Under the general supervision of the Administrative Supervisor the Health Profns Educ Spec 2 for the Pathology & Laboratory Medicine department will be responsible for the trainees duties for both ACGME and non-ACGME trainee Programs. Duties include: manage onboarding process for incoming trainees; coordinate orientation for incoming trainees; coordinate trainee interviews for the department; provide administrative support for site visits; attend all GME and Internal Pathology coordinator meetings; attend trainee workshops and conferences; work with Program Director, Assistant Program Director and Program Coordinators to ensure all ACGME, ADS, ABPath and GME online surveys are completed in a timely manner; coordinate graduation and trainee retreat; coordinate all reimbursements for trainees. Candidate ability to meet deadlines and follow through on multiple tasks simultaneously with careful attention to detail and with minimal supervision. Demonstrated ability to work in a fast-paced environment and to shift priorities to meet deadlines. Ability to organize and analyze information and material, identify omissions and duplications and make appropriate corrections. Interpersonal skills to effectively develop and maintain cooperative working relationships with faculty, administrators, staff, and students. Must have excellent oral and written communication skills to obtain and convey information clearly, concisely, and accurately. Ability to maintain confidentiality and discretion regarding sensitive materials and issues. Knowledge in Microsoft Office Suite and MedHub. Experience working as a coordinator of an ACGME-accredited fellowship program. Knowledge of ACGME & GME guidelines, policies and procedures.

What It Takes to be Successful

Required:

• Basic knowledge of relevant policies and regulatory requirements. Basic knowledge of health professions education industry.
• Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program.
• Communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner.
• Demonstrated interpersonal skills. Demonstrated ability to develop working relationships within department and with learners.
• Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to work with extremely complex faculty calendars / schedules requires extremely well organized and detail oriented precision.
• Knowledge of educational technology and systems. Ability to troubleshoot and triages related technology issues.
• Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems.
• Bachelor's degree in related area and / or equivalent experience / training
• 3-5 years experience

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization