Federal Work Study - Office Assistant

University Of Florida; Gainesville, Northern (FL, KY); Hybrid; USD 17,000 - 22,000; Part time

Job summary

The Digital Worlds Institute at the University of Florida seeks a Federal Work Study-eligible student assistant to join the department as an Office Assistant. You will serve as the first point of contact for visitors, answer calls, manage mail and packages, and support staff with events and daily operations on the Main Campus (Gainesville, FL).

You will assist DW faculty and staff with various tasks, maintain reception area, and help ensure smooth department functioning while upholding UF’s

Qualifications

• Proficient in Microsoft Office Suite (Outlook, Word, Excel).
• Evidence of organizational ability, diligence, and dependability.

Responsibilities

• Greet all visitors to the Digital Worlds Institute, directing or aiding guests as needed.
• Reply to and direct calls, addressing inquiries and messages appropriately and accurately.
• Secure access to main entrances and facility spaces by locking and unlocking doors.
• Manage printing, scanning, and filing of Institute documents.
• Review/sign for packages, sort incoming mail, and assist in processing outgoing mail.
• Manage the department’s equipment check-in and check-out process.
• Assist Institute staff and faculty during special events held by the department or college.
• Ensure the cleanliness and upkeep of the department’s office and kitchen areas as needed.
• Other duties as assigned by department.

Skills

Microsoft Office Suite

Organizational abilities

Tools

Microsoft Teams

Google Drive

Adobe Creative Cloud

Canva

Adobe Acrobat

Job description

Apply now Job no: 540999
Work type: Student Ast
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support
Department: 13050000 - DW-DIGITAL WORLD

Classification Title:

The Digital Worlds Institute (DW) in the College of the Arts seeks a Federal Work Study-eligible student assistant to join the department as an Office Assistant. Student employees who hold this position often serve as a first point of contact for the public, guests, prospective and incoming students, and DW faculty & staff. In addition to covering the DW reception area, our new colleague will assist DW faculty and staff with other projects assigned based on area needs. The successful candidate will be an important member of the DW team and is crucial to our department's functioning and to supporting our students, faculty, and staff.

The University of Florida College of the Arts intends to be a transformative community, responding to and generating foundational shifts in the arts and beyond. As business and academic professionals, artists, scholars, advisors, and teachers, we, the staff of the College, embrace the complexity of our evolving human experience and seek to empower our colleagues, students, and faculty to respond to and shape that experience fearlessly through critical thinking, creativity, constructive questioning, and respectful dialogue. We seek a colleague who engages with openness and enthusiasm for the work and the mission of the college. We seek a colleague who co-creates a workplace that promotes pluralism, curiosity, open discourse, and the well-being of all, while striving for professional and organizational improvement. We seek a colleague who is a trusted steward of resources, balancing institutional requirements with the demand for innovative solutions.

The University of Florida is an equal opportunity institution.

Responsibilities

• Greet all visitors to the Digital Worlds Institute, directing or aiding guests as needed.
• Reply to and direct calls, addressing inquiries and messages appropriately and accurately.
• Secure access to main entrances and facility spaces by locking and unlocking doors.
• Manage printing, scanning, and filing of Institute documents.
• Review/sign for packages, sort incoming mail, and assist in processing outgoing mail.
• Manage the department’s equipment check-in and check-out process.
• Assist Institute staff and faculty during special events held by the department or college.
• Ensure the cleanliness and upkeep of the department’s office and kitchen areas as needed.
• Other duties as assigned by department.

Required Qualifications:

• Availability in schedule to work on weekdays (Mondays – Fridays), between 8:30 a.m. and 5:30 p.m. (preferably in 4-hour shifts; shifts may vary) for a minimum of 9 hours per week
• Federal Work Study award preferred [valid Award Summary Page confirming Federal Work Study]
• Proficient in Microsoft Office Suite programs (Outlook, Word, Excel).
• Evidence of organizational ability, diligence, and dependability

Preferred

• Eligible for Federal Work-Study
• Experience working with Microsoft TEAMS and Google Drive to collaborate with department staff and faculty
• Proficiency in Adobe Creative Cloud Suite (Premiere Pro, Photoshop, Illustrator) and Canva
• Experience in secretarial, clerical, and/or customer service.
• Experience with Adobe Acrobat

If an accommodation due to a disability is needed to apply for this position, please call [phone]or the Florida Relay System at [phone] (TDD). Hiring is contingent upon eligibility to work in the US.

Health Assessment Required:

Health Assessment Required: No

About COTA and the University of Florida:

DIGITAL WORLDS INSTITUTE: Digital Worlds Institute (DW) is an interdisciplinary institute that offers academic and research programs at the intersection of the arts, communications, and technology. Founded in 2001 as a partnership between the College of the Arts and the College of Engineering, DW has grown its initiatives across additional units including the Colleges of Education, Journalism & Communications, and the Health Sciences. DW offers both a graduate and an undergraduate program in Digital Arts & Sciences. By bringing together the diverse talents of UF faculty, students, and staff in a multifaceted collaborative environment, the Institute serves as a platform for interdisciplinary research and teaching that would not have occurred within the confines of any one college or department. Through the use of interactive tools and technologies, the Institute promotes transdisciplinary creativity across classrooms, continents, and cultures. For more information, visit www.digitalworlds.ufl.edu .

THE COLLEGE OF THE ARTS: The College of the Arts is an engine of transformation that generates paradigmatic shifts in the arts and beyond, while nurturing adaptability, innovation, and excellence. We foster an environment where novel creative practice, leading research, and experiential learning thrive. Our students, faculty, and staff interrogate and respond to the ever-changing relationship between technology and the human spirit. We prepare future leaders in artistic professions and creative industries, while developing student capacity for interdisciplinary scholarship that serves and engages local and global communities. The College offers baccalaureate, masters, and doctoral degrees. Approximately 1,600 students are pursuing majors in degrees offered by the College of the Arts under the direction of 150 faculty members in its three accredited schools— the School of Art + Art History, the School of Music, and the School of Theatre + Dance, and in the Center for Arts in Medicine, the Digital Worlds Institute, and the Center for Arts, Migration, and Entrepreneurship. In addition, the college comprises the University Galleries, and the University level of the New World School of the Arts in Miami.

THE UNIVERSITY OF FLORIDA: The University of Florida is a comprehensive learning institution built on a land grant foundation. We are The Gator Nation, a community dedicated to excellence in education and research and shaping a better future for Florida, the nation and the world. Our mission is to enable our students to lead and influence the next generation and beyond for economic, cultural and societal benefit. UF is a graduate research institution with more than 50,000 students and membership in the prestigious Association of American Universities. Gainesville, which is consistently ranked as one of the nation’s most livable cities, is located midway between the Gulf of Mexico and the Atlantic Ocean. Together, the University and the community comprise the educational, medical and cultural center of North Central Florida.

Advertised: 18 Aug 2026 Eastern Daylight Time
Applications close: 03 Sep 2026 Eastern Daylight Time

The University of Florida is an Equal Employment Opportunity Employer.

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