Federal Work Study Advising Office Assistant

University Of Florida; Gainesville (FL); On-site; USD 16,531,000 - 20,664,000; Part time

Job summary

The University of Florida is seeking a Federal Work Study Student Assistant to support the Advising Office in the School of Music. The role involves greeting visitors, handling data entry and documentation, and directing inquiries to the appropriate offices.

You will assist with recruitment activities, campus tours, and packet mailing while performing routine duties with attention to accuracy and customer service.

Qualifications

• Must have Federal Work Study award.
• Must be able to work up to 20 hours per week.
• Eligibility to work in the US is required.

Responsibilities

• Greet visitors to the SOM Undergraduate Student Services and assist guests.
• Perform data entry, scanning, filing, and copying of documents.
• Reply to calls and emails, addressing inquiries and messages accurately.
• Assist with recruitment activities, such as campus tours and mailing packets.
• Assist with other duties as assigned.

Skills

Customer service

Effective communication

Attention to detail

Tools

Microsoft Word

Adobe Acrobat

PowerPoint

Job description

Apply now Job no: 540865
Work type: Student Ast
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Student Services
Department: 13030100 - COTA-MUSIC-DIRECTOR

Classification Title

Federal Work Study Student Assistant - Advising Office Assistant

Job Description

• Greet all visitors to the SOM Undergraduate Student Services, directing or aiding guests as needed.
• Performing data entry, scanning, quality check, filing, and copying of documents
• Reply to and direct calls and emails, addressing inquiries and messages appropriately and accurately
• Assist with recruitment activities, such as giving School of Music tours[KWS3.1][CG3.2][SK3.3], assembling and mailing packets
• Assisting with other duties as as assigned

Required Qualifications

• Must have Federal Work Study award
• Must be able to work up to 20 hours per week
• Hiring is contingent upon eligibility to work in the US.
• If an accommodation due to a disability is needed to apply for this position, please call [phone] or the Florida Relay System at [phone] (TDD). Searches are conducted in accordance with Florida's Sunshine Law.

Preferred

• Experience in providing customer service and effective communication
• Proficiency in Microsoft Word, Adobe Acrobat, PowerPoint
• Evidence of attention to detail
• Ability to work independently with little to no supervision
• Freshman and Sophomores preferred; Juniors encouraged to apply
• Evidence of success in promoting an environment that advances pluralism, curiosity, viewpoint diversity, open discourse, and the well-being of all.

Health Assessment Required

Health Assessment Required: No.

About COTA and The University of Florida

SCHOOL OF MUSIC: Organized within the College of the Arts, the School of Music plays an important role in the academic and cultural life of the University, the College’s Creative Campus initiative and the community. The School has 40 full-time and nine adjunct faculty, serving some 200 graduate and 200 undergraduate music majors. Degree programs include B.A., B.M., M.M., D.M.A., and the Ph.D. in music education, composition, ethnomusicology, and historical musicology. Program emphases include performance, music education, theory, composition, music history and literature, ethnomusicology, conducting, and sacred music. The School of Music is also home to the UF Bands program, which includes “The Pride of the Sunshine” Gator Marching Band. School of Music facilities include the School of Music Building and Steinbrenner Band Hall, among others. The University of Florida is accredited by the Southern Association of Colleges and Schools Commission on Colleges and is an accredited institutional member of the National Association of Schools of Music. For more information, visit www.arts.ufl.edu/music.
THE COLLEGE OF THE ARTS: The mission of the College of the Arts is to be a transformative community, responding to and generating paradigmatic shifts in the arts and beyond. We achieve the university’s mission by training professionals and educating students as artists and scholars, while developing their capacities for critical study, creative practice, and provocation. The College offers baccalaureate, masters, and doctoral degrees. Approximately 1,700 students are pursuing majors in degrees offered by the College of the Arts under the direction of 130 faculty members in its three accredited schools— the School of Art + Art History, the School of Music, and the School of Theatre + Dance, and in the Center for Arts in Medicine, the Digital Worlds Institute, and the Center for Arts, Migration, and Entrepreneurship. In addition, the college comprises the University Galleries, and the University level of the New World School of the Arts in Miami.

THE UNIVERSITY OF FLORIDA: The University of Florida is a comprehensive learning institution built on a land grant foundation, ranked one of the top five best public universities in the nation in U.S. News & World Report. We are The Gator Nation, a diverse community dedicated to excellence in education and research and shaping a better future for Florida, the nation and the world. Our mission is to enable our students to lead and influence the next generation and beyond for economic, cultural and societal benefit. UF is a graduate research institution with more than 50,000 students and membership in the prestigious Association of American Universities. Gainesville, which is consistently ranked as one of the nation’s most livable cities, is located midway between the Gulf of Mexico and the Atlantic Ocean. Together, the University and the community comprise the educational, medical and cultural center of North Central Florida, with outstanding resources such as the University of Florida Performing Arts (Phillips Center for the Performing Arts, the Squitieri Studio Theatre, the Baughman Center, University Auditorium), the Harn Museum of Art, the Florida Museum of Natural History and in the community, the Hippodrome State Theatre and Dance Alive National Ballet.

Advertised: 06 Aug 2026 Eastern Daylight Time
Applications close: 28 Aug 2026 Eastern Daylight Time

The University of Florida is an Equal Employment Opportunity Employer.

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