Federal Services Operations & Proposals Administrator

Aecon Concessions; Charlotte (NC); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Aecon, Charlotte-based, is seeking a Business Operations Administrator for the U.S. Federal Services team. This hybrid role supports proposal coordination, day-to-day operations, records, and reporting for multiple directors and departments.

The successful candidate will be organized, dependable, and adaptable, with 3+ years in admin/office support. Shared services include calendar management, travel arrangements, and document control.

Qualifications

• Post-secondary education in Business Administration or related field.
• Minimum 3 years administrative or business support experience; experience supporting multiple people or a busy team preferred.
• Experience in construction, engineering, federal contracting, or professional services environment is a plus.
• Proficiency with Microsoft Office and comfort working in SharePoint; able to maintain trackers and simple reports.

Responsibilities

• Provide shared administrative and coordination support to the Federal Services team, tracking activities and follow-ups.
• Maintain and distribute recurring trackers and status reports for leadership.
• Track action items from meetings and reviews and follow up to drive them to closure.
• Support onboarding logistics for new Federal Services team members.

Skills

Organizational skills

Time management

Communication skills

Discretion

Education

Post-secondary education in Business Administration or related field

Tools

Microsoft Office

SharePoint

Concur

Word

Excel

PowerPoint

Outlook

Job description

Aecon, Charlotte-based, is seeking a Business Operations Administrator for the U.S. Federal Services team. This hybrid role supports proposal coordination, day-to-day operations, records, and reporting for multiple directors and departments.

The successful candidate will be organized, dependable, and adaptable, with 3+ years in admin/office support. Shared services include calendar management, travel arrangements, and document control.