Federal Programs Coordinator

Apscareerportal; Tulsa (OK); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Competitive salary

Dental insurance

Health insurance

Paid time off

Vision insurance

Company parties

Opportunity for advancement

Parental leave

Training & development

Wellness resources

Job summary

Apscareerportal is seeking a Federal Programs Coordinator in Oklahoma to oversee CACFP, CSFP and SFSP, ensuring compliance with state and federal rules while managing operations and supervising a part-time team during the Summer Meals Initiative.

The role requires collaboration with internal departments to meet program goals, accurate reporting, budgeting support, and strong communication with partners and vendors.

Qualifications

• Bachelor’s degree in a related field or equivalent work experience.
• Strong knowledge of finance, budgets, and budgeting processes.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Manage CACFP, CSFP, and SFSP, including site selection, training, monitoring, compliance, reimbursement, and budgeting.
• Foster and maintain positive relationships with program partners through visits, calls, and other direct communication.
• Coordinate with Culinary Department and Sourcing team to ensure meal volume and nutrition within budget.
• Supervise and support a part-time team throughout the Summer Feeding Initiative.
• Ensure compliance with state and federal food program regulations.
• Ensure all program policies regarding food handling, storage, and distribution are followed.
• Maintain accurate records and prepare required reports and reimbursement claims.
• Continuously assess and evaluate program effectiveness, implementing changes.
• Manage food sourcing, inventory, packing procedures, and transportation requests in collaboration with Operations staff and volunteer center coordinators.
• Track expenses, maintain organized records, and oversee program operations for efficiency.
• Represent the Food Bank at media and community partner events.
• Complete special projects and other duties as assigned by the supervisor.

Skills

Strong organizational skills

Excellent oral and written comms

Self-starter

Ability to work with a diverse group

Education

Bachelor’s degree in related field

Tools

Microsoft Office Suite

Job description

Benefits:

• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• Company parties
• Opportunity for advancement
• Parental leave
• Training & development
• Wellness resources

The Federal Programs Coordinator is responsible for overseeing the Child and Adult Care Feeding Programs (CACFP), Commodity Supplemental Food Program (CSFP) and the Summer Food Service Program (SFSP). This position ensures compliance with all state and federal regulations, manages program operations, and serves as the point of contact for program partners. The coordinator will work with internal departments to meet program goals and supervise a part-time team throughout the Summer Meals Initiative.

Essential Duties & Responsibilities:

• Manage CACFP, CSFP, and SFSP, including site selection, training, monitoring, compliance, reimbursement, and supporting annual application and budgeting processes.
• Foster and maintain positive relationships with program partners through visits, calls, and other direct communication.
• Coordinate with the Culinary Department and Sourcing team to ensure meal volume and nutritional requirements align with budgetary constraints.
• Supervise and support a part-time team throughout the Summer Feeding Initiative.
• Ensure compliance with all state and federal food program regulations, including required initiatives and training.
• Ensure all program policies regarding food handling, storage, and distribution are followed.
• Maintain accurate records and prepare required reports and reimbursement claims.
• Continuously assess and evaluate program effectiveness, implementing necessary changes.
• Manage food sourcing, inventory, packing procedures, and transportation requests in collaboration with Operations staff and volunteer center coordinators.
• Track expenses, maintain organized records, and oversee program operations to ensure efficiency.
• Represent the Food Bank at media and community partner events.
• Complete special projects and other duties as assigned by the supervisor.

Qualifications:

• Bachelor’s degree in a related field or equivalent work experience required.
• Strong knowledge of finance, budgets, and budgeting processes.
• Proficiency in Microsoft Office Suite.
• Strong organizational skills and attention to detail.
• Excellent oral and written communication skills.
• Self-starter with the ability to work independently and collaboratively.
• Ability to work with a diverse group of people at all levels within the organization and community.

Additional Requirements:

• A commitment to the Food Bank’s mission and core values.
• Integrity, enthusiasm, perspective, flexibility, and a strong work ethic.
• Valid Oklahoma driver’s license, insurance, and use of a personal vehicle.
• Ability to lift and carry 25 pounds as needed.
• Successful candidates must pass a pre-employment drug screen and background check.