Program Specialist

Wake County Public School System; Cary (NC); On-site; USD 40,000 - 55,000; Full time

Job summary

Wake County Public School System is seeking a Program Specialist to manage Title I Student Achievement Data. The ideal candidate will have a solid understanding of Microsoft Office applications and possess strong communication and organizational skills. Duties include creating reports, managing data, and coordinating program compliance and logistics. This position requires at least one year of post-high school education and three years of relevant work experience. The role operates in an office and school environment, and physical demands may require lifting and moving office supplies appropriately.

Qualifications

• Minimum one year of post-high school education is required.
• Three years of successful work experience in data management is required.
• Experience in project and data management is preferred.

Responsibilities

• Manage and monitor Title I Student Achievement Data.
• Create reports for administrators using student data.
• Communicate logistics for meetings and manage supplies.

Skills

Microsoft Office (Word, Excel, Power Point)

Effective time management

Excellent customer service

Excellent proofreading

Critical thinking and problem solving

Data analysis

Clear communication

Independent work

Education

One year of post-high school education

Three years of successful work experience in data management

Tools

Google Workspace

Microsoft Office certifications

Job description

Program Specialist

Provides support and assistance that will facilitate the effective management and operation of the responsibilities of the Title I office.

Knowledge, Skills, and Abilities (KSAs)

• Considerable knowledge of Microsoft Office, specifically Word, Excel, and Power Point; Google Apps;
• Effective time management skills;
• Excellent customer service skills;
• Excellent proofreading skills;
• Critical thinking and problem solving skills;
• Ability to work proactively and recommend more efficient methods of productivity within the office;
• Ability to work independently without close supervision;
• Ability to analyze and disaggregate date;
• Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;
• Ability to establish and maintain effective working relationships with office staff, external agencies, parents, and the community.

Education, Training, and Experience

• One year of post-high school education;
• Three years of successful work experience in data management;
• Experience in project and data management;
• Such other qualifications as the Board may establish.

Preferred Qualifications

• Data Analyst experience;
• Google Workspace Certification and Microsoft Office certifications.

Essential Duties and Responsibilities

• Manages and monitors Title I Student Achievement Data (review and retrieve student data EOG, EOC, Amplify data, Oasis, etc.)
• Performs central office operations of the program.
• Creates reports for administrators and staff using student data.
• Uses graphs and other visuals to show student growth over time.
• Reviews enrollment verification of non-public school students.
• Assists with program compliance.
• Tracks Direct Certification data from CNS monthly and over time.
• Enters student demographics to populate CCIP.
• Produces contracts with providers with all the mandated documentation.
• Initiates and organizes required data for Comparability Report.
• Initiates and organizes necessary data for Equity Report.
• Uses acquired data to draw conclusions and connections.
• Follows-up with N & D report due dates.
• Maintains Title I site and update as often as necessary and/or requested.
• Assists with the implementation of professional development and meetings.
• Communicates with potential presenters and arrange contracts and logistics.
• Locates and secures appropriate meeting space.
• Ensures meeting materials are prepared.
• Assists with registration.
• Follows up with presenter regarding requirements.
• Assists Fiscal Senior Administrator to make conference reservations, including travel and registrations.
• Assists with Office Operations.
• Manages and coordinate office supplies.
• Oversees poster maker and laminator use including timely order of supplies.
• Works with Title I Director and Senior Administrators on projects.
• Exhibits initiative in working with secretary to maintain mail room schedule.
• Performs other related duties, as assigned.

Work Environment/Physical Requirements

This job operates in a professional office and school environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, requires the ability to lift, carry, push, pull, or exert up to 50 pounds of force occasionally, and/or up to 25 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Physical requirements are consistent with those for medium work. Schools can contact the school's Physical Therapist for assistance, if needed, for proper lifting techniques.

Effective Date

2/2025

Disclaimer

The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.