Onsite Program Support Assistant — Federal Research Office

cetechs; New York (NY); On-site; USD 38,000 - 52,000; Full time

Job summary

Cetechs is seeking a highly organized Program Support Assistant to provide administrative support to multiple research units at the USDA Agricultural Research Service's Center for Grain and Animal Health Research (CGAHR) in Manhattan, Kansas.

This onsite role focuses on daily office operations, calendars, correspondence, records, and coordination with scientific staff while ensuring compliance with federal administrative procedures. 100% onsite position with standard hours.

Qualifications

• High school diploma or equivalent (associate's degree preferred).
• 2–3 years of administrative or executive support experience.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Professional customer service and interpersonal skills.
• Ability to prioritize multiple assignments independently.
• Experience maintaining confidential information.
• Proficiency with Microsoft Office 365 including Outlook, Word, Excel, PowerPoint, Teams.
• Basic accounting, bookkeeping, or invoice processing experience.

Responsibilities

• Answer telephones and greet visitors.
• Manage calendars and schedule appointments.
• Coordinate meetings and conference rooms.
• Prepare correspondence, reports, memoranda, invoices, and other documents.
• Draft, edit, and proofread communications.
• Maintain electronic and paper filing systems.
• Process incoming and outgoing mail.
• Assist with bookkeeping and account tracking.
• Maintain office records and documentation.
• Support multiple managers and scientific staff with day-to-day administrative functions.
• Perform other administrative duties as assigned in support of USDA operations.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Customer service

Attention to detail

Confidential information handling

Prioritization

Teamwork

Education

High school diploma

Associate's degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Cetechs is seeking a highly organized Program Support Assistant to provide administrative support to multiple research units at the USDA Agricultural Research Service's Center for Grain and Animal Health Research (CGAHR) in Manhattan, Kansas.

This onsite role focuses on daily office operations, calendars, correspondence, records, and coordination with scientific staff while ensuring compliance with federal administrative procedures. 100% onsite position with standard hours.