Federal Program Specialist

Commonwealth of Kentucky; Frankfort (KY); On-site; USD 52,000 - 78,000; Full time

Job summary

The Kentucky Department of Public Advocacy, part of the Justice & Public Safety Cabinet, is seeking a Federal Program Specialist in Frankfort. The role supports Protection and Advocacy and ensures compliance with federal and state requirements.

You will monitor budgets, prepare expenditure reports, analyze grant activities, and coordinate fleet management, with a 37.5-hour work week and eligibility for overtime.

Qualifications

• Bachelor's degree required with four years of professional experience in budget or grant administration or financial analysis.
• Two years of the required experience must include the preparation, research and planning, budgeting, or administration of state or federal grants-in-aids.

Responsibilities

• Monitor budgeted to actual expenses for all agency work units and fund types.
• Prepare monthly, quarterly, and annual expenditure reports.
• Analyze and reconcile monthly revenue transfers and prepare monthly reports.
• Participate in the development and preparation of the agency biennial budget request.
• Assist with the financial activity and reporting for federal grants and assure adherence to awarding agency's rules and regulations.
• Process payments within eMars for goods and services and payments against contracts.
• Research payments, communicate with vendors, and utilize eMars reporting tools.
• Serve as the Agency's Fleet Management Coordinator.
• Perform other duties as assigned.

Skills

eMars experience

Excellent written and verbal沟通?

Education

Bachelor's degree

Tools

eMars

KBUD

Job description

Advertisement Closes

9/17/2026 (11:59 PM ET)

Job ID

req81180

Position Title

Federal Program Specialist

Pay Grade

16

Salary

$52,283.52 - $78,425.28 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency

Justice & Public Safety Cabinet | Department of Public Advocacy

Location

5 Mill Creek Park
Frankfort, KY 40601 USA

Description

Do you enjoy a fast-paced work environment? Are you a self-motivated, multi-tasking, and detail-oriented team player? If this sounds like you, then you might be the ideal candidate for the Federal Program Specialist position open in Protection and Advocacy (P&A) within the Kentucky Department of Public Advocacy.

The Protection and Advocacy Division is nationally recognized for protecting and promoting the rights of Kentuckians with disabilities.

Responsibilities

• Monitor budgeted to actual expenses for all agency work units and fund types.
• Prepare monthly, quarterly, and annual expenditure reports.
• Analyze and reconcile monthly revenue transfers and prepare monthly reports.
• Participate in the development and preparation of the agency biennial budget request.
• Assist with the financial activity and reporting for federal grants and assure adherence to awarding agency's rules and regulations.
• Process payments within eMars for goods and services and payments against contracts.
• Research payments, communicate with vendors, and utilize eMars reporting tools.
• Serve as the Agency's Fleet Management Coordinator.
• Perform other duties as assigned.

Skills and Abilities

• Experience in eMars
• Excellent written and verbal communication skills
• Microsoft Word – Excel
• Works well in a fast-paced environment
• Kentucky Budgeting System (KBUD) experience preferred
• Exceptional planning and organizational skills
• Self-directed
• Comfortable working with others

Please be advised that although medical cannabis has been legalized in the Commonwealth of Kentucky, due to other applicable state or federal laws, employees in this position are prohibited from using medical cannabis. If you need additional information about this prohibition, you may contact the agency point of contact for additional information.

Minimum Requirements

EDUCATION:

Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS:

Four years of professional experience in budget administration, grant administration, financial analysis and/or forecasting, statistical analysis, financial auditing, or a related field. Two years of the required experience must include the preparation, research and planning, budgeting, or administration of state or federal grants-in-aids.

Substitute EDUCATION for EXPERIENCE:

A master's degree will substitute for one year of required experience.

Substitute EXPERIENCE for EDUCATION:

Additional grant-in-aid related experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.)

NONE

Working Conditions

Work typically involves extensive contact with the public. Travel may be required.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

Contact

If you have questions about this advertisement, please contact Jeffery Edwards at [e-mail] or 502-564-2967.

Equal Opportunity Employer

An Equal Opportunity Employer M/F/D