Administrative Specialist

Commonwealth of Kentucky; Lancaster (KY); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Retirement benefits

Paid sick leave

Job summary

Commonwealth of Kentucky, Cabinet for Health & Family Services, Department for Community Based Services, seeks an Administrative Specialist in Lancaster to provide professional support in complex programs. You will handle confidential information, prepare reports, and coordinate meetings for the Service Region Administrative/Clinical Associate.

The role requires integrity, multi-tasking, strong communication, and customer service skills.

Qualifications

• Bachelor's degree required.
• One year of professional/administrative experience.
• Substitution rules: more education can substitute for experience and vice versa.

Responsibilities

• Provides professional support to the Service Region Administrative and Clinical Associate.
• Requests and collects confidential information used for complex cases.
• Drafts or prepares correspondence, forms, or other materials.
• Answers inquiries in person, by phone, or by email with detailed information.
• Maintains or prepares records such as financial documents, payroll, time and attendance.
• Prepares daily, monthly, or annual records or reports.
• Orders office supplies and maintains inventory of equipment or items.
• Schedules appointments or meetings for the Service Region Clinical Associate.
• Applies agency procedures to meet goals and objectives.

Skills

Integrity

Multi-tasking

Communication

Customer service

Detail oriented

Quick learner

Able to work under pressure

Team player

Education

Bachelor's degree

Job description

Advertisement Closes 9/7/2026 (11:59 PM ET) 2604088 Administrative Specialist

Pay Grade 12

Salary $35,712.48 - $53,568.48 Annually

Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency Cabinet for Health & Family Services | Dept for Community Based Services

Location 136 Commerce Drive Lancaster, KY 40444 USA

Description

The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families; improve safety and permanency for children and vulnerable adults; and engage families and community partners in a collaborative decision-making process.

DCBS is seeking a career minded individual to fill an Administrative Specialist position. With professionalism and integrity, our agency offers services to families to ensure safe, stable homes for the children of the Commonwealth. As an Administrative Specialist, you provide professional support to the Service Region Administrative/Clinical Associate in various complex programs or activities. This position will serve as a point of contact for all queries, requests, or issues and will be an integral part of the Region. The employee is expected to perform at the highest quality to ensure services to the vulnerable citizens.

For more information on the Department for Community Based Services, please visit our website at: https://chfs.ky.gov/agencies/dcbs/pages/default.aspx

Career growth is encouraged through training and mentoring. Benefits include health and life insurance, flexible work schedules, paid sick and vacation leave, and retirement benefits. Benefits include health and life insurance, retirement benefits, and paid sick and vacation leave. Take this opportunity to develop your skills by working for the Division of Protection and Permanency!

The position you are applying for has access to or use of federal tax information (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062 and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation.

CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/ .

Responsibilities Include But Are Not Limited To

• Provides professional support to the Service Region Administrative and Clinical Associate.
• Requests and collects confidential information which are utilized for complex cases.
• Drafts or prepares correspondence, detail forms or other materials.
• Answers inquiries and provides detailed information in person, by telephone or by electronic mail.
• Checks, maintains or prepares records such as financial documents, office payroll, time and attendance or related documents.
• Prepares daily, monthly or annual records or reports.
• Orders office supplies and/or maintains inventory of equipment, furniture or other items.
• Schedules appointments or meetings for Service Region Clinical Associate.
• Applies agency’s methods, procedures, rules or regulation to accomplish agency goals or objectives.

The Ideal Candidate Will Have

• Integrity and professionalism
• High degree of multi-tasking and time management capability
• Excellent written and verbal communication skills
• Exceptional customer service skills
• Detail oriented
• Quick learner
• Able to work under pressure
• A willingness to work as part of a team

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Rebecca Dowell at [e-mail] or 502-564-0318.

An Equal Opportunity Employer M/F/D