Administrative Specialist

Commonwealth of Kentucky; Frankfort (KY); On-site; USD 33,000 - 40,000; Full time

Job summary

Commonwealth of Kentucky's Justice & Public Safety Cabinet, Kentucky State Police, seeks an Administrative Specialist in Frankfort, KY to support criminal history records and data integrity. The role involves reviewing records, coordinating with state/local agencies, and ensuring compliance with privacy and retention policies.

The position requires a bachelor's degree and at least one year of professional administrative experience, with the option of substitutions based on education or

Qualifications

• Bachelor's degree required.
• One year of professional, administrative, or business experience.
• Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
• Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and, or, clerical experience will substitute for the required education on a year-for-year basis.

Responsibilities

• Review, analyze and verify offender disposition information.
• Accurately update and verify completeness of records from state and local law enforcement agencies.
• Interpret applicable laws and policies when updating the research of errors or missing information in the Computerized Criminal History system using information from sources like Courtnet, KyOps, LINK/NCIC and police case files.
• Respond to internal inquires related to records and documentation.
• Coordinate with supervisors to ensure information is current and accurate.
• Follow quality assurance processes and contribute to continuous improvement of record keeping practices.
• Review records for outdated court records, inconsistencies or missing information and take corrective action.
• Efficiently work on accuracy, daily workflow, and compliance with KSP standards.
• File, organize and retrieve documents as needed.
• Maintain confidentiality and comply with data protections and records retention policies.
• Track productivity and time worked assisting the supervisor with any reports.
• Maintain LINK/NCIC certification and other required training.
• Other duties as assigned by supervisor or command staff.

Skills

Attention to detail

Computer literacy

Critical thinking

Self-management

Education

Bachelor's degree

Job description

Advertisement Closes 9/14/2026 (11:59 PM ET)

2604675

Administrative Specialist

Pay Grade 12

Salary $36,426.00 Annually

Employment Type EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency Justice & Public Safety Cabinet | Kentucky State Police

Location 1266 Louisville Rd Frankfort, KY 40601 USA

Description

Kentucky State Police is the premier, full service law enforcement agency in the Commonwealth of Kentucky. With the highest level of professionalism and integrity the Kentucky State Police works to prevent, reduce and deter crime and the fear of crime, enhance highway safety through education and enforcement, and safeguard property and protect individual rights.

By performing research and analysis of criminal justice information, you will play a primary role in ensuring public safety throughout the state and the nation. Comparing criminal records and searching confidential databases will help you close the information gap between federal and state repositories used to provide accurate criminal history records, deny gun purchases or combat non-compliance of sex offenders. This position allows you to support law enforcement with the stroke of a keyboard.

Key Responsibilities

• Review, analyze and verify offender disposition information.
• Accurately update and verify completeness of records from state and local law enforcement agencies.
• Interpret applicable laws and policies when updating the research of errors or missing information in the Computerized Criminal History system using information from sources like Courtnet, KyOps, LINK/NCIC and police case files.
• Respond to internal inquires related to records and documentation.
• Coordinate with supervisors to ensure information is current and accurate.
• Follow quality assurance processes and contribute to continuous improvement of record keeping practices.
• Review records for outdated court records, inconsistencies or missing information and take corrective action.
• Efficiently work on accuracy, daily workflow, and compliance with KSP standards.
• File, organize and retrieve documents as needed.
• Maintain confidentiality and comply with data protections and records retention policies.
• Track productivity and time worked assisting the supervisor with any reports.
• Maintain LINK/NCIC certification and other required training.
• Other duties as assigned by supervisor or command staff.

Preferred Knowledge, Skills and Abilities

• Attention to detail
• Computer literacy
• Critical thinking
• Self-management

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and, or, clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Erin Banks at [e-mail]

An Equal Opportunity Employer M/F/D