Federal Front-Office Action Coordinator

Lafayette Group; Arlington (VA); On-site; USD 65,000 - 75,000; Full time

Job summary

Lafayette Group seeks an Administrative Action Officer to support senior government leadership in a fast-paced federal environment. You will coordinate executive actions, correspondence, engagements, and administrative operations, ensuring priorities are tracked and executed across multiple organizations.

The ideal candidate communicates clearly, writes precisely, and coordinates across teams with discretion and sound judgment, on-site in Arlington, VA, and capable of managing multiple

Qualifications

• Bachelor's degree in Business Administration, Public Administration, Communications, Political Science, or a related field.
• 3+ years of professional experience supporting organizational leadership, front office operations, program management, or federal consulting engagements.
• Experience coordinating executive correspondence, taskings, suspense management, or leadership actions.
• Exceptional writing, editing, and proofreading skills with experience preparing executive-level correspondence and briefing materials.
• Demonstrated ability to manage multiple competing priorities while maintaining exceptional attention to detail.

Responsibilities

• Coordinate, track, and monitor executive taskings, correspondence, and document requests from receipt through completion.
• Manage official actions within government correspondence and task management systems, ensuring complete documentation, status reporting, and timely delivery.
• Draft, edit, and deconflict responses to executive correspondence, information requests, decision papers, memoranda, and other written communications for Government review and approval.
• Compile executive briefing materials, trip details, talking points, reports, read-ahead packages, and playbooks to support leadership engagements.
• Review documents for completeness, routing, formatting, and compliance with executive correspondence standards.
• Coordinate internal and external invitations and room reservations for meetings, leadership engagements, congressional briefings, and media appearances.
• Manage complex executive calendars by balancing competing priorities, resolving scheduling conflicts, and coordinating across multiple stakeholders.
• Review meeting invitations to ensure appropriate objectives, agendas, attendees, background materials, and logistics are included.
• Prepare meeting minutes, executive summaries, decisions, and action items while tracking follow-up activities through completion.
• Conduct research, prepare reports, respond to information requests, receive visitors, arrange conference calls, and provide direct executive support as required.
• Create and update internal guidance regarding administrative operations, management controls, standard operating procedures, metrics collection, records management, and administrative compliance.
• Coordinate travel authorizations, reservations, and vouchers through travel management system.
• Maintain official records in accordance with DHS Records Management policies, including document filing, retention, archiving, and records disposition.
• Provide logistics support for meetings, conferences, teleconferences, video teleconferences, off-site events, and working sessions, including venue research, registration, and room coordination.
• Identify opportunities to improve executive coordination processes, workflow efficiency, and communication across leadership offices.
• Ensure written communications are in plain language and reflect appropriate tone, style, and audience.
• Review and edit documents for grammar, clarity, consistency, and formatting prior to executive review.

Skills

Exceptional writing

Strong organizational skills

Attention to detail

Microsoft Office Suite

Education

Bachelor's degree in Business Administration, Public Administration, Communications, Political Science, or a related field

Tools

Microsoft Office Suite

PowerPoint

SharePoint

Microsoft Teams

Job description

Lafayette Group seeks an Administrative Action Officer to support senior government leadership in a fast-paced federal environment. You will coordinate executive actions, correspondence, engagements, and administrative operations, ensuring priorities are tracked and executed across multiple organizations.

The ideal candidate communicates clearly, writes precisely, and coordinates across teams with discretion and sound judgment, on-site in Arlington, VA, and capable of managing multiple