Federal Enrollment Reporting and FLEID Specialist

Broward College; United States; On-site; USD 42,000 - 50,000; Full time

Benefits offered by this job

Health insurance

FRS retirement

Pension plan

Wellness program

Vacation/Paid time off

Parental leave

Tuition assistance/reimbursement

Job summary

Broward College seeks a Federal Enrollment Reporting and FLEID Specialist to support the Registrar Compliance and Training team. You will manage student data reporting accuracy, ensure FLEID data quality, and collaborate with Institutional Research to meet Florida state guidelines.

Minimum four years in data management with a Bachelor’s degree; strong knowledge of FERPA and regulatory reporting; proficiency in SIS systems, Excel, and electronic reporting. Full-time, on-site at Weston Center.

Qualifications

• Bachelor’s Degree required.
• Four years of relevant data management, administrative and reporting experience.
• Knowledge of FERPA and student data reporting requirements.
• Proficiency with electronic records, databases, Excel and reporting tools.

Responsibilities

• Prepare and submit accurate state and federal educational reports daily.
• Manage FLEID numbers and correct reporting errors with state staff.
• Generate enrollment reports, ensure data integrity and fix discrepancies.
• Collaborate with Registrar and Institutional Research to align data collection.
• Serve as a data reporting resource for internal teams and partners.
• Maintain secure data collection and stay current on Florida procedures.

Skills

Data management

Reporting

Attention to detail

Communication

Education

Bachelor's degree

Tools

SIS systems

Excel

Job description

Job Profile Summary

Under limited supervision, this position supports the Sr. Director, Registrar Compliance and Training with the management of student record reporting accuracy, Florida Education Identification (FLEID) institutional data management, and other student data mitigation and verification for enrollment reporting in collaboration with Institutional Research based on Florida State guidelines, often involving direct data cleanup under the leadership of the Senior Director of Compliance and Training to ensure accurate student data reporting.

Qualifications & Requirements

• Minimum Education: Bachelor’s Degree required.
• Minimum Experience/Training/Skill: Four years experience relevant experience in data management, administrative and reporting.
• Knowledge, Skills and Abilities: Higher Education Knowledge: Experience higher education, registrar student records data management is highly valued. Knowledge of regulations: A strong understanding of relevant federal laws and regulations, such as the Family Educational Rights and Privacy Act (FERPA) and legislation about student grant and loan services. Technical proficiency: Experience with electronic records and database systems (e.g., SIS systems), data analysis tools (like Excel), and electronic reporting systems is essential. Communication skills: Excellent written and verbal communication skills are necessary for explaining complex enrollment procedures to applicants and for accurate reporting. Ability to work with diverse populations. Attention to detail: A high level of accuracy and meticulous attention to detail is critical for maintaining data integrity and ensuring compliance with all regulatory requirements. Organizational skills: The ability to work independently, manage multiple priorities, and meet strict deadlines is required.

Essential Functions

• Daily – 20% - Assists with the preparation and submission of accurate and timely reports to state and federal departments collecting educational information.
• Daily – 20% - Works directly in the State and college community to ensure that FLEID numbers are managed accurately.
• Daily – 20% - Generates FLEID reports and corrects errors on the reports generated. Works with the state officers to correct errors noted.
• Daily – 10% - Ensures data integrity, analyzes enrollment data, and utilizes tracking systems to accurately report student data. This includes running reports to identify and correct discrepancies and analyzing data to improve program efficiency.
• Daily – 10% - Acts as a resource for other staff and field representatives regarding proper data entry and reporting requirements. Communicates with internal departments and external partners to address compliance and enrollment issues.
• Daily – 10% - Establishes and oversees a schedule for the collection of required data that aligns with the state schedule for submission. Submits timely reports in accordance with established requirements and code values. Runs and reviews reports from Florida’s state system and distributes reports for end-user review and action.
• Daily – 10% - Maintain Security of Data Collection: Establishes and maintains mechanisms for the secure collection, maintenance and submission of confidential information.
• Daily – 5% - Keep Current on Policy: Maintains current knowledge of Florida’s Department of Education procedure and reporting requirements established by the Florida Department of Education.
• Daily – 5% - Keep Current on Reporting Medium: Attends webinars, meetings, and conferences conducted by state on federal and state reporting subjects. Recommends modifications of reports for compliance and data accuracy. Ensure accuracy of information presented in the state’s student reporting files.
• Daily – 5% - Data Collection: Collaborates with Registrar and Institutional Research personnel to ensure data collection aligns with state guidelines and requirements.
• Daily – 5% - Other duties as assigned.

Our Culture

At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty.

Benefits

• Affordable High Quality Healthcare Insurance (Medical, Dental & Vision)
• Retirement Options – Florida Retirement System (FRS)
• Pension Plan or the FRS Investment Plan
• Wellness Program
• Vacation/Paid Time Off
• Winter and Spring Break Off
• Paid Parental Leave
• Tuition Assistance and Tuition Reimbursement are available to employees and family members

Job Title - Federal Enrollment Reporting and FLEID Specialist

Position Number - P0092775

Designated Essential Personnel No FLSA Status Non-Exempt Position Classification Professional Technical Staff (PTS)

Job Status - Full time Temporary

Department - College Registrar Info Management

Location - Weston Center

Pay Grade - 714

Salary - $42,320 - $49,726 (Salary commensurate with education and experience)

Work Shift - First Shift

Work Schedule - Monday - Friday/Weekends/Varies

Hours Per Week - 40

Posting End Date - End Until Filled

Employment is contingent upon successful completion of the required background screening process. Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes.

Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities.

Broward College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification.

Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at [e-mail].

Applicants needing a reasonable accommodation with the application process, please contact the Recruitment Office at 954-201-7449.

Disclaimer The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.

Broward College is a nationally ranked institution of higher education in Broward County, Florida, providing residents and non-residents with access to high-quality, affordable education.

Broward College is the largest institution of higher education in Broward County, serving more than 51,000 students annually, Broward College provides students with certificate programs, two-year university-transfer degrees, two-year career degrees, and baccalaureate degrees in selected programs.

The College’s mission is to provide high-quality educational programs and services that are affordable and accessible to our community of learners.

Together, we are working to make Broward College the number one destination for academic excellence.

With more than 4,000 colleagues, Broward College serves as a critical economic engine for Broward County, generating more than 1.7 billion in economic impact for Broward County, and driving opportunities for economic mobility for all of Broward County.

Broward College has been repeatedly recognized as one of the top 10 community colleges in America by several national organizations including the Aspen Institute.

The College continues to receive recognition for its transformational work to improve institutional culture and care for its employees as recognized by the College and University Professional Association for Human Resources (CUPA-HR) National HR Excellence Award.

As an equal access and employment opportunity institution, Broward College is committed to the success of our students, faculty, and staff while strengthening our local and global communities.

Broward College is an equal opportunity employer.