Analyst, Registrar Functional Business Process and Compliance

Broward College; United States; On-site; USD 45,000 - 53,000; Full time

Benefits offered by this job

Healthcare options

Retirement plan options

Wellness program

Paid time off & holidays

Parental leave

Tuition assistance

Job summary

Broward College is seeking an Analyst for Registrar Functional Business Process and Compliance in Weston. You will support research, analysis, planning, and improvements to Registrar workflows and SIS data integrity, including reporting and validation tasks.

The role partners with Registrar leads and IT to implement solutions, monitor SIS performance, and ensure compliance with college policies. Strong MS Office and reporting skills are essential.

Qualifications

• Bachelors degree required; preferred in business systems, information systems, or data administration.
• Experience creating and managing reports and relational databases; ability to communicate complex data clearly.
• Knowledge of student records principles and data integrity practices is a plus.

Responsibilities

• Develops functional solutions and collaborates with cross-department teams to enhance Registrar business processes.
• Generates and analyzes student data reports and performs data quality audits.
• Acts as liaison between Registrar Office and IT for system enhancements and issues.
• Conducts system testing, data validation, and documentation of processes.
• Assists in training staff on new system features and reports.

Skills

Microsoft Office

Excel

Word

SharePoint

Data analysis

Education

Bachelor7s Degree

Information Systems/Data Administration

Tools

Ellucian Banner

Banner Cloud SaaS

Job description

Job Title

Analyst, Registrar Functional Business Process and Compliance

Job Status

Full time Temporary

Department

Registrar - Business Systems and Compliance

Location

Weston Center

Pay Grade

512

Salary

$44,907 - $53,327 (Salary commensurate with education and experience)

Work Shift

First Shift

Work Schedule

Monday- Friday/Weekends/Varies

Hours Per Week

40

Posting End Date

Open Until Filled

Designated Essential Personnel

No FLSA Status Non-Exempt Position Classification Professional Technical Staff (PTS)

Job Profile Summary

Under limited supervision, this position provides critical support to research, analyze, plan, and improve functional solutions and system enhancements for the effective management, direction, supervision and coordination of the Registrar’s business processes. Works alongside Registrar team leads in assessing, developing and supporting new and existing student reports, validation of student data, and solutioning; serves as a Registrar liaison for Business processes, training, and performs complex functional analysis of student data for the Registrar’s operation to support collegewide Student Information System (SIS) support. Monitors operational performance of SIS (Banner) and analyzes data integrity for business compliance by troubleshooting system gaps and initiating solutions. Assist Student Support staff and Registrar administration with college systems functionality assessment, student record audits, and process solutioning in support of area and divisional goals and functions.

Minimum Education

Bachelors Degree required. An equivalent combination of experience and education may be considered where applicable. Bachelor’s degree in business systems and Analysis, Information Systems, Data Administration, or a closely related field of study preferred. Vocational or training in Systems Processes, Data Management, or a closely related field of study with multiple years of experience creating and managing reports required.

Minimum Experience / Training

Two years of education, solutioning experience with proficiency in system management, reporting, effective solutioning, and training; extensive knowledge of relational databases and reporting tools, plus working knowledge of research techniques and processes; and the ability to locate, interpret, accurately communicate, and synthesize a high volume of information as required. Knowledge of student electronic records principles and best practices preferred.

Essential Functions

• Weekly – 20% - Develops functional solutions and collaborate with cross departmental teams to compliantly enhance business processes; analyzes fraudulent student records within the SIS and troubleshoot solutions collaboratively with leadership and the IT department. Makes decisions and recommendations in accordance with established guidelines and best practices for student records management.
• Weekly – 10% - Utilizes information from Institutional Research, Banner Cloud Based SaaS System and other databases to: 1. Prepare reports and/or lists for the Registrar’s operation and related Student Services Division 2. Accesses and analyzes reports to support area and divisional projects and goals 3. Conducts research to respond to internal and external inquiries.
• Monthly – 5% - Works with the AVP for Academic Affairs and College Registrar or operational designee, as liaison with Information Technology projects to support improved services to customers.
• Quarterly – 5% - Plans, tests, and implements system enhancements and conversions. Ensures that system enhancements follow applicable IT guidelines, meet or exceed user requirements, and are completed in a timely manner. Provides input on the development of detailed project plans, target dates, and other aspects of assigned projects.
• Weekly – 15% - Performs management and maintenance tasks for databases and information management systems, such as creating and updating records, correcting inaccuracies, and extrapolating data.
• Weekly – 10% - Leads the research and resolution of system issues. Partners with technical areas in the research and resolution of system and process problems. Serves as a liaison between the Registrar’s Office and Information Technology.
• Weekly – 5% - Works with the Assistant Director, Functional Business Systems and Compliance in defining user, system, and business requirements for new systems and system enhancements. Details out both functional and non-functional requirements and other supporting artifacts such as process flow diagrams.
• Weekly – 10% - Create reports to identify data points for review and isolating population of students to perform data accuracy audits and data correction. Performs research to resolve technical questions and problems. Contacts software vendors regarding possible defects and resolutions for software upgrades. Liaises with IT about these defects.
• Weekly – 10% - Performs analytical tasks, to include writing reports, gathering specifications and suggesting solutions, analyzing and synthesizing information and data applicable to areas, including developing a research strategy and methodology for gathering data from internal and external sources.
• Weekly – 5% - Works with the Assistant Director, Functional Business Systems and Compliance and Information Technology to ensure system operability between Ellucian Banner SIS and third-party systems.
• Other – 5% - Performs all other duties as assigned or directed by the supervisor.

Knowledge, Skills, and Abilities

Advanced ability in Microsoft Office products Excel and Word, Access, and SharePoint, as required. Demonstrated ability to generate reports in various College applications and Ellucian Banner Cloud Based SaaS System, including complex queries, importing and exporting data and data analysis. A high degree of precision is necessary; must be organized, detail-oriented and capable of managing several projects simultaneously. Solid interpersonal communication skills and the ability to work with all levels at the College, including senior management and area/divisional staff. In-depth functional knowledge and expertise in the area of specialization and general knowledge of related areas in the College. Ability to perform complex administrative analysis with only general supervision. Strong diagnostic, analytical and problem-solving skills. Excellent coordination and solid communication skills used appropriately to influence the decision-making of individuals and groups at all levels in the College. Ability to plan and manage own workflow, priorities and results accomplishment.Requires the ability to present and disseminate data to various levels.Requires advanced knowledge of computerized systems and multiple operating environments i.e. Microsoft Office Products and specialized computer systems including, but not limited to, the Ellucian Banner Cloud Based SaaS System.Ability to interact and effectively communicate with the college community.

Special Conditions of Employment

On-call rotation duties Some evening or weekend work hours

Our Culture

At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty. Broward College offers an exceptional benefits package, including, but not limited to: Affordable High Quality Healthcare Insurance (Medical, Dental & Vision) Retirement Options – Florida Retirement System (FRS) Pension Plan or the FRS Investment Plan Wellness Program Vacation/Paid Time Off Winter and Spring Break Off Paid Parental Leave Tuition Assistance and Tuition Reimbursement are available to employees and family members.

Benefits

• Affordable High Quality Healthcare Insurance (Medical, Dental & Vision)
• Retirement Options – Florida Retirement System (FRS) Pension Plan or the FRS Investment Plan
• Wellness Program
• Vacation/Paid Time Off Winter and Spring Break Off
• Paid Parental Leave
• Tuition Assistance and Tuition Reimbursement are available to employees and family members

Equal Opportunity

Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification.

Employment and Screening

Employment is contingent upon successful completion of the required background screening process. Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes.

Mission & Future Impact

Broward College is a nationally ranked institution of higher education in Broward County, Florida, providing residents and non-residents with access to high-quality, affordable education. Broward College is the largest institution of higher education in Broward County, serving more than 51,000 students annually, Broward College provides students with certificate programs, two-year university-transfer degrees, two-year career degrees, and baccalaureate degrees in selected programs. The College’s mission is to provide high-quality educational programs and services that are affordable and accessible to our community of learners. Together, we are working to make Broward College the number one destination for academic excellence. With more than 4,000 colleagues, Broward College serves as a critical economic engine for Broward County, generating more than 1.7 billion in economic impact for Broward County, and driving opportunities for economic mobility for all of Broward County. Broward College has been repeatedly recognized as one of the top 10 community colleges in America by several national organizations including the Aspen Institute. The College continues to receive recognition for its transformational work to improve institutional culture and care for its employees as recognized by the College and University Professional Association for Human Resources (CUPA-HR) National HR Excellence Award. As an equal access and employment opportunity institution, Broward College is committed to the success of our students, faculty, and staff while strengthening our local and global communities.