Federal Enrollment Reporting and FLEID Specialist

Broward College Foundation, Inc.; Florida; On-site; USD 42,000 - 50,000; Full time

Benefits offered by this job

Affordable High Quality Healthcare (M,

Retirement Options – Florida Pension/“

Job summary

Broward College seeks a Federal Enrollment Reporting and FLEID Specialist to support the Registrar Compliance and Training team. Under limited supervision, you will manage student data reporting accuracy, FLEID data management, and enrollment reporting aligned with Florida state guidelines.

You will collaborate with Institutional Research, perform data cleanup as needed, ensure FERPA compliance, and maintain secure data collection while meeting reporting deadlines.

Qualifications

• Bachelor’s degree required.
• Four years of relevant data management and reporting experience.
• Knowledge of FERPA and federal student data regulations.
• Experience with SIS and electronic reporting systems.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Assist with the preparation and submission of accurate reports to state and federal departments collecting educational information.
• Work directly in the State and college community to ensure that FLEID numbers are managed accurately. Generate FLEID reports and correct errors on the reports generated.
• Maintain data integrity, analyze enrollment data, and utilize tracking systems to accurately report student data.
• Act as a resource for other staff and field representatives regarding proper data entry and reporting requirements.
• Establishes and oversees a schedule for data collection aligned with the state submission schedule and submits timely reports.
• Maintain security of data collection and confidentiality of information.
• Keep current on Florida Department of Education procedures and reporting requirements.
• Attend webinars and meetings on federal/state reporting, recommending report modifications for compliance.
• Collaborate with Registrar and Institutional Research to ensure data collection aligns with state guidelines.

Skills

Data management

Administrative reporting

FERPA knowledge

SIS systems

Excel

Communication skills

Attention to detail

Organizational skills

Education

Bachelor’s Degree

Tools

SIS systems

Excel

Job description

Job Profile SummaryUnder limited supervision, this position supports the Sr. Director, Registrar Compliance and Training with the management of student record reporting accuracy, Florida Education Identification (FLEID) institutional data management, and other student data mitigation and verification for enrollment reporting in collaboration with Institutional Research based on Florida State guidelines, often involving direct data cleanup under the leadership of the Senior Director of Compliance and Training to ensure accurate student data reporting.Minimum Education:Bachelor’s Degree required.Minimum Experience/Training/Skill:Four years experience relevant experience in data management, administrative and reporting.Knowledge, Skills and Abilities:Higher Education Knowledge: Experience higher education, registrar student records data management, is highly valued.Knowledge of regulations: A strong understanding of relevant federal laws and regulations, such as the Family Educational Rights and Privacy Act (FERPA) and legislation about student grant and loan services.Technical proficiency: Experience with electronic records and database systems (e.g., SIS systems), data analysis tools (like Excel), and electronic reporting systems is essential.Communication skills: Excellent written and verbal communication skills are necessary for explaining complex enrollment procedures to applicants and for accurate reporting. Ability to work with diverse populations.Attention to detail: A high level of accuracy and meticulous attention to detail is critical for maintaining data integrity and ensuring compliance with all regulatory requirements.Organizational skills: The ability to work independently, manage multiple priorities, and meet strict deadlines is required.Essential Functions:Daily – 20% - Assists with the preparation and submission of accurate and timely reports to state and federal departments collecting educational information.Daily – 20% - Works directly in the State and college community to ensure that FLEID numbers are managed accurately. Generates FLEID reports and corrects errors on the reports generated. Works with the state officers to correct errors noted.Daily – 10% - Ensures data integrity, analyzes of enrollment data, and utilizes tracking systems to accurately report student data. This includes running reports to identify and correct discrepancies and analyzing data to improve program efficiency.Daily – 10% - Acts as a resource for other staff and field representatives regarding proper data entry and reporting requirements. Communicates with internal departments and external partners to address compliance and enrollment issues.Daily – 10% - Establishes and oversees a schedule for the collection of required data that aligns with the state schedule for submission. Submits timely reports in accordance with established requirements and code values. Runs and reviews reports from Florida’s state system and distributes reports for end-user review and action.Daily – 10% - Maintain Security of Data Collection: Establishes and maintains mechanisms for the secure collection, maintenance and submission of confidential information.Daily – 5% - Keep Current on Policy: Maintains current knowledge of Florida’s Department of Education procedure and reporting requirements established by the Florida Department of Education.Daily – 5% - Keep Current on Reporting Medium: Attends webinars, meetings, and conferences conducted by state on federal and state reporting subjects. Recommends modifications of reports for compliance and data accuracy. Ensure accuracy of information presented in the state’s student reporting files.Daily – 5% - Data Collection: Collaborates with Registrar and Institutional Research personnel to ensure data collection aligns with state guidelines and requirements.Daily – 5% - Other duties as assigned.Our Culture – At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty.Broward College offers an exceptional benefits package, including, but not limited to:Affordable High Quality Healthcare Insurance (Medical, Dental & Vision)Retirement Options – Florida Retirement System (FRS) Pension Plan or the FRS Investment PlanWellness ProgramVacation/Paid Time OffWinter and Spring Break OffPaid Parental LeaveTuition Assistance and Tuition Reimbursement are available to employees and family membersJob TitleFederal Enrollment Reporting and FLEID SpecialistPosition NumberP0092775Job StatusFull time TemporaryDepartmentCollege Registrar Info ManagementLocationWeston CenterPay Grade714Salary$42,320 - $49,726 (Salary commensurate with education and experience)Work ShiftFirst ShiftWork ScheduleMonday - Friday/Weekends/VariesHours Per Week40Posting End DateOpen Until FilledCommentsTo be considered for this position, a completed online employment application form along with a resume and unofficial transcript are required.Designated Essential PersonnelNoFLSA StatusNon-ExemptPosition ClassificationProfessional Technical Staff (PTS)Special Instructions to Applicant:For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to [e-mail] or fax to 954-201-7612, stating clearly the position name(s) and position number(s) the transcript is to be attached to.Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date.**Please note that multiple documents can be uploaded in the “Resume/CV/Transcript/License/Certification” section of the application**Please refer to link with the instructions on how to submit an application with multiple documents. https://www.broward.edu/jobs/_docs/tutorial_external_applicant_broward_college.pdf.Employment is contingent upon successful completion of the required background screening process.Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes.Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification. For inquiries regarding Title IX and the college’s non-discrimination policies, contact the Vice President for Talent and Culture at 954-201-7449, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309. Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at [e-mail] intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.