FBS Coordinator I

Texas A&M University; College Station (AR); On-site; USD 45,000 - 48,000; Full time

Job summary

The Finance & Business Services Coordinator I at Texas A&M University, College Station, provides general accounting support for the department, handling routine financial tasks, expense processing, and reporting with accuracy and compliance.

Under supervision, you will review travel expense reports, prepare standard reports, assist with reconciliations, process contracts and invoices, and help coordinate cash handling activities with the fiscal office. This role does not supervise others.

Qualifications

• High School diploma or equivalent; four years related experience.
• Bachelor's degree in a related field preferred.
• Proficiency in Excel and word processing; financial management experience preferred.

Responsibilities

• Enter and review travel expense reports.
• Prepare and update standard reports.
• Assist with account verification, reconciliation, and discrepancies.
• Enter documentation for contracts, receipts, and invoices.
• Coordinate cash handling deposits and transfers with the fiscal office.

Skills

Four years of related experience

Ability to multitask

Education

High School diploma or equivalent

Bachelor's degree in a related field (preferred)

Tools

Excel

Word processing

Job description

Job Title: FBS Coordinator I

Agency: Texas A&M University

Department: Finance - College of Arts and Sciences

Proposed Minimum Salary: $4,097.10 monthly

Job Location: College Station, Texas

Job Type: Staff

Job Description:

A Glimpse of the Job

The Finance & Business Services Coordinator I, under general supervision, is responsible for processing a variety of general accounting/business tasks of Texas A&M Centralized Finance and Business Services, which may be specific or unique to a department/college, as well as providing general finance support to department personnel. Does not supervise others.

Essential Duties

Business Support

• May enter and review travel expense reports
• Meets established processing goals as directed
• May prepare and update standard reports
• May assist with account verification or reconciliation and research discrepancies
• May assist with gathering transaction data/information

Accounting/Documentation

• Prepares and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors
• Enters documentation for contracts, receipts, and invoices in the appropriate system with minimal errors
• Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed
• Assigns commodity or account codes to requisitions and invoices as directed
• May review financial transactions for compliance

Customer Support

• May coordinate problem-solving and/or training for customers on tracking, payment issues or general expense questions
• May coordinate a specialized task for one or more units
• May research and communicate policies and procedures to unit or departments
• May provide customer service

Department Use

• Communicates cash handling procedures, coordinating and approving cash handling activities
• Coordinates deposits and ensures the timely delivery of cash and checks to the appropriate offices, including the fiscal office and the Texas A&M Foundation
• Coordinates and assists with the processing of research participant payments, compiling accurate documentation and ensuring compliance with applicable requirements
• Coordinates and facilitates the processing of working fund requests
• Reviews working fund procedures with faculty to ensure compliance with university policies and regulations
• Meets with working fund custodians during each fund check-out and turn-in to verify proper handling, accountability, and adherence to established procedures

What You Need to Know

Salary: $45,000-$48,000 annually

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

Required Education and Experience

• High School diploma or equivalent combination of education and experience
• Four years of related experience

Preferred Qualifications

• Bachelor's degree in a related field
• Experience with excel and word processing
• Experience with financial management

Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others

Other Requirements and Factors

• This position is security sensitive
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.