Fashion Showroom Coordinator In-Office

New York Apparel Design; New York (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

New York Apparel Design is seeking a Fashion Showroom Assistant to support our sales team and keep the showroom running smoothly in-office in NYC. This role suits someone polished, organized, and energetic, capable of handling buyers, samples, and showroom operations in a fast-paced fashion environment.

You will greet buyers, assist during appointments and market weeks, prepare displays, manage samples, and coordinate with production, design, and logistics to ensure timely updates.

Qualifications

• Experience in a fashion showroom, wholesale, or retail environment preferred.
• Strong communication, professionalism, and customer service skills.
• Highly organized with strong attention to detail.
• Comfortable multitasking and working under deadlines (especially during market).
• Proficient with email and basic spreadsheets (Excel/Google Sheets); Shopify/ERP experience is a plus.
• Knowledge of the fashion industry and wholesale process preferred.

Responsibilities

• Greet buyers and visitors; maintain a professional showroom experience.
• Support the sales team during appointments, market weeks, and line showings.
• Prepare the showroom daily: merchandising, steaming, organizing, and keeping displays client-ready.
• Manage samples: receive, tag, track, organize, and maintain sample inventory.
• Pack and ship samples to buyers; track shipments and returns.
• Assist with order entry and basic admin tasks (line sheets, invoices, follow-ups, email communication).
• Coordinate with internal teams (production, design, logistics) for timely updates.
• Keep the showroom clean, organized, and presentation-ready at all times.

Skills

Communication

Organization

Customer service

Multitasking

Attention to detail

Excel/Google Sheets

Tools

Shopify

ERP

Job description

New York Apparel Design is seeking a Fashion Showroom Assistant to support our sales team and keep the showroom running smoothly in-office in NYC. This role suits someone polished, organized, and energetic, capable of handling buyers, samples, and showroom operations in a fast-paced fashion environment.

You will greet buyers, assist during appointments and market weeks, prepare displays, manage samples, and coordinate with production, design, and logistics to ensure timely updates.