Fashion Rotational Assistant

IMG LIVE; Los Angeles (CA); On-site; USD 28,000 - 40,000; Full time

Job summary

The Wall Group is a premier talent management firm with global offices, seeking an Administrative/Executive Assistant to support senior staff and coordinate artist bookings and travel. You will communicate with artists daily, prepare estimates, and maintain calendars in a fast-paced setting.

Ideal candidates demonstrate exceptional communication, discretion, and organization, with 1–2 years of relevant experience. This role is on-site and distinct from rotational agency roles.

Qualifications

• Excellent communication skills (written and verbal).
• Strong attention to detail and organization.
• Ability to manage multiple projects and meet tight deadlines.
• Experience supporting high-level executives and handling confidential information.

Responsibilities

• Provide general administrative support.
• Communicate daily with artists.
• Oversee artists bookings.
• Create estimates / deal memos.
• Update options in artist calendars.
• Send artist call sheet information.
• Coordinate travel.
• Manage accounting (billing and wrapping jobs).
• Field incoming calls and client requests.
• Interact with staff at all levels in a fast-paced environment.
• Maintain electronic databases and paper files.

Skills

Communication skills

Attention to detail

Organizational skills

Multitasking

Discretion

Executive experience

Fashion interest

Flexible hours

Professionalism

Phone etiquette

Job description

Who We Are:

The Wall Group is a fully integrated management company championing creative talent through effective, career-elevating representation. With offices in New York, Los Angeles, London, and Paris, our team represents the industry’s most influential fashion stylists, hairstylists, makeup artists and production designers. Services including editorial and commercial bookings, endorsement and sponsorship management, and trend-focused brand consulting allow The Wall Group to drive the careers of fashion’s leading creators. The company is also committed to promoting environmental conservation through business and not-for-profit ventures. The Wall Group was founded in 2000 by Brooke Wall.

The Role and What You’ll Do:

• Provide general administrative support
• Communicate daily with artists
• Oversee artists bookings
• Create estimates / deal memos
• Update options in artist calendars
• Send artist call sheet information
• Coordinate travel
• Manage accounting (billing and wrappingjobs)
• Field incoming calls and handle client-facing requests appropriately
• Interact with staff (at all levels) in a fast‑paced environment, sometimes under pressure
• Organize, maintain, and update electronic databases and paper files

Please note – This role is separate from the general Rotational Assistant role with WME Agency and is not an entry point for those looking to pursue a career within film & TV talent representation.

You Have These:

• Excellent communication skills (written and verbal)
• Strong attention to detail
• Comfortable communicating with a diverse variety of people on the telephone, e‑mail and in person, in a friendly, efficient and professional manner
• Outstanding organizational skills
• Ability to prioritize tasks and manage multiple projects simultaneously
• Ability to handle confidential information with discretion
• Experience meeting the needs of a high‑level Executive
• Ability to stay one step ahead in this fast‑moving environment
• Ability to prioritize and meet tight deadlines while demonstrating poise, resourcefulness and the highest level of professionalism
• A demonstrated interest in fashion, beauty, media, and/or entertainment
• At least 1‑2 years professional experience required, direct industry experience a plus
• Flexibility with work hours

Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position.

Hiring Rate Minimum: $25.00 hourly (minimum will not fall below the applicable state/local minimum wage thresholds)

Hiring Rate Maximum: $25.00 hourly

WME Group is a global network of businesses that represent the world’s leading talent, intellectual property and brands. WME Group comprises preeminent talent agency WME, global marketing agency 160over90, brand licensing agency IMG Licensing, and nonscripted content business Pantheon Media Group.