Family Services & Corps Admin Specialist

The Salvation Army; United States; Remote; USD 25.000 - 28.000; Teilzeit

Benefits dieser Stelle

Sick leave

Vacation days

Pension plan

Zusammenfassung

The Salvation Army Fort Collins Corps is seeking a part-time Family Services Representative & Corps Administrative Assistant to support Family Services, administrative tasks, the Choice Food Pantry, Clothes Closet, donation processing, and program operations. The role reports to the Corps Officer and may coordinate with Loveland Service Extension Center to manage capacity and resources.

The position requires a high school diploma or GED, 1–2 years in social services, proficiency with Microsoft

Qualifikationen

• High school diploma or GED required.
• Some college coursework preferred.
• 1–2 years of experience in a social service setting preferred.
• Proficient in Microsoft Office and able to use standard office equipment.
• Demonstrated professional communication, organization, prioritization, multitasking, ability to work well under pressure, adaptability, self-direction, and ability to work independently.
• Ability to work respectfully with people from diverse backgrounds and circumstances while maintaining a nonjudgmental approach, professional boundaries, and a courteous demeanor.
• Must successfully pass a criminal background check.
• Must be at least 21 years old, possess a valid Colorado driver’s license, and maintain a clean driving record.
• Must be able to drive a Salvation Army vehicle for authorized work duties and complete The Salvation Army’s Fleet Safety e-learning module.

Aufgaben

• Aid individuals and families seeking food, rental, utility, propane, clothing, emergency, and other available services in accordance with established policies and available resources.
• Schedule appointments, assist walk-ins and telephone/remote requests, review documentation, explain procedures, provide referrals, and maintain appropriate professional boundaries and confidentiality.
• Assess client needs and situations and promptly refer matters requiring supervisory direction or additional intervention to the Corps Officer.
• Maintain accurate and timely WellSky records, including client information, appointments, case notes, referrals, services, assistance, and outcomes; review records for missing, duplicate, outdated, or inaccurate information.
• Complete required partner reports and weekly submissions accurately and on time.
• When appropriate, coordinate with the Loveland Service Extension Center to support or refer Family Services requests that exceed available Fort Collins capacity or resources.
• Provide routine administrative and clerical support for Corps programs and operations, including answering phones, responding to emails, scheduling appointments, maintaining calendars and records, preparing correspondence and reports, and assisting with meetings and mailings.
• Maintain organized electronic and paper records, contact lists, schedules, and other administrative files.
• Monitor office, program, janitorial, and event supplies and request standard supplies through approved procedures.
• Receive and document deliveries, maintain the key log, and keep facility signage and program information current.
• Keep the Corps Officer informed of deadlines, service needs, property concerns, community opportunities, and significant operational issues.
• Support operation of the Choice Food Pantry and Clothes Closet, including client assistance, food-order pickups, receiving and organizing donations, stocking and rotating inventory, and maintaining clean, orderly storage areas.
• Monitor inventory, identify shortages or unsuitable/expired donations, and report significant needs or concerns to the Officer in Charge.
• Coordinate approved donation pickups and maintain appropriate donor and donation records.
• Coordinate and assign routine volunteer duties in accordance with approved schedules and direction.
• Assist the Corps Officer with routine banking, cash handling, donation processing, deposits, and financial recordkeeping in accordance with Salvation Army policies and required internal controls.
• Process and document donations, receipts, deposits, invoices, expenditures, and other routine Corps transactions; assist with reconciliations and financial reports as assigned.
• Safeguard donor and financial information and promptly report discrepancies, missing documentation, unusual transactions, or other financial concerns to the Corps Officer.
• Help maintain a clean, safe, organized, and professional Corps environment and report maintenance, safety, security, or repair concerns to the Corps Officer.
• Coordinate authorized vendor appointments and maintain basic records of scheduled repairs and property-related activities.
• Support approved community, volunteer, and seasonal programs and events, including volunteer coordination, supplies, family/client records, and other assigned logistics.
• Serve as a professional point of contact with community organizations, churches, businesses, donors, volunteers, and service providers as directed.
• Perform other related duties as assigned by the Corps Officer.
• The employee will demonstrate integrity, discretion, accountability, initiative, organization, and sound judgment. The employee will maintain confidentiality, adhere to required internal controls, accurately complete records, manage competing priorities, and communicate professionally with clients, donors, volunteers, vendors, and community partners.
• The Salvation Army Fort Collins Corps is seeking to fill this role with a friendly, professional, and mission-driven team member.

Kenntnisse

Professional communication

Organization

Prioritization

Multitasking

Adaptability

Independence

Diversity & respect

Tools

Microsoft Office

Fleet Safety e-learning

Jobbeschreibung

The Salvation Army Fort Collins Corps is seeking a part-time Family Services Representative & Corps Administrative Assistant to support Family Services, administrative tasks, the Choice Food Pantry, Clothes Closet, donation processing, and program operations. The role reports to the Corps Officer and may coordinate with Loveland Service Extension Center to manage capacity and resources.

The position requires a high school diploma or GED, 1–2 years in social services, proficiency with Microsoft