Family Peace Center Program Coordinator - Honolulu (Full-Time)

Parents-and-Children-Togethe; Honolulu (HI); On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

21 Paid Vacation Days

12 Paid Sick Days

14 Paid Holidays

Medical Coverage through Kaiser or UHA

401K or Roth with 4% Employer Match

Life Insurance

Pet Insurance

Job summary

Parents And Children Together in Honolulu, HI, is seeking a Program Coordinator to manage the Family Peace Center (Oahu) administrative and office operations. This role provides high-level support to program leadership and staff, serving as the central hub for the program's electronic client record system and Funders reports.

The position handles client intake processing, referrals, contract reporting, budget tracking, and facility coordination.

Qualifications

• Two (2) years’ experience in an administrative or clerical position, required.
• One (1) year experience in human services, preferred.

Responsibilities

• Behave in a manner that supports the agency's mission and follows personnel policies and procedures.
• Assume responsibility for the efficient and well-coordinated functioning of the office, including managing office supplies, equipment inventory, and coordinating repairs and facility maintenance
• Assist program leadership in managing the program’s electronic client record system by monitoring programmatic functions, training staff on system utilization, and ensuring the timely maintenance of accurate record keeping for appropriate quality and presentation.
• Oversee financial administrative tasks, including the collection and logging of client program fees and the reconciliation of purchase orders, travel forms, and mileage reimbursements.
• Coordinate the production and submission of contractually required reporting by identifying and collecting and inputting data needed for funder reports in conjunction with program leadership.
• Manage administrative intake and referral processes, including tracking referrals from agencies and scheduling appointments for assessments and orientations. Foster a welcoming and supportive environment by providing daily in-person and telephone assistance to clients, collecting program fees, coordinating donations, and connecting individuals with appropriate program resources and services.
• Facilitate the coordination of quarterly case record reviews to ensure program compliance and supports program leadership during monitoring visits and satisfaction survey processes
• Assist the Senior Program Director in tracking budget expenditures and ensuring the timely spend down of funds in alignment with grant or contract requirements.

Job description

Parents And Children Together in Honolulu, HI, is seeking a Program Coordinator to manage the Family Peace Center (Oahu) administrative and office operations. This role provides high-level support to program leadership and staff, serving as the central hub for the program's electronic client record system and Funders reports.

The position handles client intake processing, referrals, contract reporting, budget tracking, and facility coordination.