Family Ministry Administrative Assistant

Venture Christian Church; Los Gatos (CA); On-site; USD 39,000 - 45,000; Full time

Job summary

Venture Christian Church in Los Gatos, CA seeks a Family Ministry Administrative Assistant to support the Family Pastor and youth ministries through daily administration, volunteer oversight, event coordination, and family communications.

The role involves managing calendars, databases, budgets, and ministry events, including camps and baptisms. Strong communication, team spirit, and project management are essential, along with proficiency in Microsoft Office, Google Docs, and ministry software.

Qualifications

• Bachelor’s degree or equivalent experience.
• Strong written and oral communication skills.
• Positive, inspiring team mentality.
• Strong relational skills.
• Strong project management skills including problem solving and ability to meet deadlines in a fast-paced environment.
• Ability to resolve conflicts and use good judgment.
• Competent in Microsoft Office, Google Docs, and applicable ministry software.

Responsibilities

• Provide administrative support to the Family Pastor and Family Ministry team while representing Venture in a professional and Christ-like manner.
• Maintain Family Ministry calendars, databases, room reservations, website updates, and event information in Rock.
• Oversee volunteer onboarding and compliance, including background checks, MinistrySafe training, annual handbook acknowledgments, and Live Scan events.
• Conduct weekly follow-up with first-time families and assist with ministry communications.
• Assist with Family Ministry budgets, purchasing, expense reports, reimbursements, and payment processing through Sage Intacct.
• Coordinate administrative and logistical details for camps, including registration, transportation, payments, refunds, participant records, and student camp credits.
• Assist with planning and coordinating major Family Ministry events, including volunteer appreciation events.
• Coordinate child baptisms and dedications at least three times annually, including classes, registrations, communications, slides, and certificates.
• Submit facility maintenance requests and provide occasional front desk coverage as needed.
• Perform other duties as assigned.

Skills

Communication

Team mentality

Relational skills

Project management

Problem solving

Judgment

Microsoft Office

Google Docs

Education

Bachelor’s degree or equivalent experience

Tools

Rock

Sage Intacct

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Family Ministry Administrative Assistant

Family Ministries Full-time Hourly Los Gatos, CA, US 1 Attachments

Salary Range: $28.00 To $33.00 Hourly

Position Summary: The Family Ministry Administrative Assistant supports the Family Pastor and Kids, Middle School, and High School Ministry teams through daily administration, volunteer management, event coordination, financial support, and family communication.

At Venture Christian Church the Family Ministry Administrator position is a licensed ministry position. This person will be considered a qualified minister for tax purposes.

Key Responsibilities:

• Provide administrative support to the Family Pastor and Family Ministry team while representing Venture in a professional and Christ-like manner.
• Maintain Family Ministry calendars, databases, room reservations, website updates, and event information in Rock.
• Oversee volunteer onboarding and compliance, including background checks, MinistrySafe training, annual handbook acknowledgments, and Live Scan events.
• Conduct weekly follow-up with first-time families and assist with ministry communications.
• Assist with Family Ministry budgets, purchasing, expense reports, reimbursements, and payment processing through Sage Intacct.
• Coordinate administrative and logistical details for Hume Lake camps, including registration, transportation, payments, refunds, participant records, and student camp credits.
• Assist with planning and coordinating major Family Ministry events, including volunteer appreciation events.
• Coordinate child baptisms and dedications at least three times annually, including classes, registrations, communications, slides, and certificates.
• Submit facility maintenance requests and provide occasional front desk coverage as needed.
• Perform other duties as assigned.

The above summary represents the major tasks and duties. This is not intended to be an exhaustive list of all responsibilities. Therefore, the individual may perform other related tasks as needed to support the ministry of Venture Christian Church.

Qualifications – Education, Skills, Experience:

• Bachelor’s degree or equivalent experience.
• Strong written and oral communication skills.
• Positive, inspiring team mentality.
• Strong relational skills.
• Strong project management skills including problem solving and ability to meet deadlines in a fast-paced environment.
• Ability to resolve conflicts and use good judgment.
• Ability to abide by Venture’s policy and procedures including safety and security.
• Competent in Microsoft Office, Google Docs, and applicable ministry software.

Additional Expectations:

• Has accepted Jesus Christ as personal Lord and Savior
• Articulate and model a Christ-centered life consistent with Scripture; a growing and visible personal relationship with Jesus Christ.
• Fully support the mission, vision, doctrinal statements, strategy, and leadership of Venture Christian Church.
• Actively engaged in the life of the church and ministry outside the daily time at work.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee must be able to lift 25 lbs., open filing cabinets, and bend, stand or climb on step ladders as necessary.

Work Schedule:

Full-time, Monday – Friday from 8:30 a.m. - 5:30 p.m. and/or may require additional hours including weekends to meet Family Ministry needs.

Attachments (1)

JD Family Ministry Administrative Assistant.pdf