Family Ministry Admin & Events Coordinator

Los Gatos Christian School; Los Gatos (CA); On-site; USD 39,000 - 45,000; Full time

Job summary

Venture Christian Church in Los Gatos, CA, is seeking a Family Ministry Administrative Assistant to support the Family Pastor and ministry teams with daily administration, volunteer management, and event coordination.

The role includes budgeting support, camp logistics for Hume Lake trips, baptisms coordination, and front-desk coverage as needed. A bachelor’s degree or equivalent experience is required, with strong communication and project management skills.

Qualifications

• Bachelor’s degree or equivalent experience.
• Strong written and oral communication skills.
• Positive, inspiring team mentality.
• Strong relational skills.
• Strong project management skills including problem solving and ability to meet deadlines in a fast-paced environment.
• Ability to resolve conflicts and use good judgment.
• Competent in Microsoft Office, Google Docs, and applicable ministry software.

Responsibilities

• Provide administrative support to the Family Pastor and Family Ministry team while representing Venture in a professional and Christ-like manner.
• Maintain Family Ministry calendars, databases, room reservations, website updates, and event information in Rock.
• Oversee volunteer onboarding and compliance, including background checks, MinistrySafe training, annual handbook acknowledgments, and Live Scan events.
• Conduct weekly follow-up with first-time families and assist with ministry communications.
• Assist with Family Ministry budgets, purchasing, expense reports, reimbursements, and payment processing through Sage Intacct.
• Coordinate administrative and logistical details for camps, including registration, transportation, payments, refunds, participant records, and student camp credits.
• Assist with planning and coordinating major Family Ministry events, including volunteer appreciation events.
• Coordinate child baptisms and dedications at least three times annually, including classes, registrations, communications, slides, and certificates.
• Submit facility maintenance requests and provide occasional front desk coverage as needed.
• Perform other duties as assigned.

Skills

Communication

Team spirit

Relational skills

Project management

Problem solving

Judgment

Policy compliance

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Google Docs

Ministry software

Job description

Venture Christian Church in Los Gatos, CA, is seeking a Family Ministry Administrative Assistant to support the Family Pastor and ministry teams with daily administration, volunteer management, and event coordination.

The role includes budgeting support, camp logistics for Hume Lake trips, baptisms coordination, and front-desk coverage as needed. A bachelor’s degree or equivalent experience is required, with strong communication and project management skills.