Family Medicine Admin Coordinator: Scheduling & Reporting

Texas Tech University - Health Sciences Center; Odessa (TX); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Health Plans

Paid Time Off

Retirement Plans

Wellness Programs

Certified Mother-Friendly Workplace

Job summary

Texas Tech University Health Sciences Center in Odessa, TX seeks a Family Medicine Administrative Assistant to provide routine administrative support and clinical program assistance. The role requires coordinating schedules, preparing reports, maintaining records, and supporting contracts and credentialing processes.

The position operates Monday through Friday, 8 AM to 5 PM, with compensation hourly based on pay grade.

Qualifications

• Five years office experience.
• Additional education may substitute for experience year-for-year.

Responsibilities

• Coordinate faculty leave, scheduling activities, calendars, teaching assignments, and administrative duties.
• Generate, analyze, and validate departmental reports on patient volume, financial performance, productivity, and operations.
• Provide administrative and clinical support for the Department of Family and Community Medicine, including projects and process improvements.
• Develop, coordinate, negotiate, and maintain departmental contracts with internal and external partners.
• Coordinate faculty renewals and maintain licensure, certification, membership, and credentialing records.
• Maintain records of faculty benefits, CME, travel, and administrative purchases.
• Coordinate conference registrations, travel arrangements, and reimbursement processes.
• Coordinate departmental and faculty meetings, including scheduling, rooms, meals, agendas, minutes, and distribution.
• Collaborate with faculty, residents, staff, leadership, and partners to support operations.
• Assist with special projects, data analysis, reporting, and process improvements.

Skills

Office experience

Education

High school diploma or equivalent

Job description

Texas Tech University Health Sciences Center in Odessa, TX seeks a Family Medicine Administrative Assistant to provide routine administrative support and clinical program assistance. The role requires coordinating schedules, preparing reports, maintaining records, and supporting contracts and credentialing processes.

The position operates Monday through Friday, 8 AM to 5 PM, with compensation hourly based on pay grade.