Faith-Focused Admin Assistant for Early Ed Center

St Joseph Grade School; Shawnee (KS); On-site; USD 21,000 - 30,000; Full time

Job summary

St. Joseph Grade School is seeking an Administrative Assistant for the Early Education Center to provide essential front-office support, welcoming children, families, and staff while keeping records organized and confidential.

Working closely with the Center Director and staff, the role covers enrollment, scheduling, communications, purchasing, and basic bookkeeping, contributing to a faith-filled, well-run environment.

Qualifications

• High school diploma or equivalent required; higher degree preferred.
• Experience in administrative, office, school, childcare, or customer-service roles preferred.
• Strong organizational and time-management skills with excellent attention to detail.
• Excellent written and verbal communication skills.
• Ability to interact professionally and compassionately with children, parents, staff, clergy, and community members.
• Proficiency with Microsoft Office and/or Google Workspace; familiarity with childcare or school-management software is a plus.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to manage multiple priorities in a busy environment while remaining calm and professional.
• Commitment to the mission and values of the Catholic Church and organization.

Responsibilities

• Serve as welcoming first point of contact for children, families, staff, and visitors.
• Answer and direct telephone calls, emails, and other communications promptly.
• Maintain accurate student, family, staff, and enrollment records with confidentiality.
• Assist with enrollment, registration, attendance, and tuition-related documentation.
• Support Center Director with calendars, meetings, and reports.
• Maintain organized office files, records, and supplies.
• Assist with purchasing, invoices, receipts, and routine financial tasks.
• Communicate center policies, schedules, events, and activities to families.
• Assist with compliance with childcare licensing, health, and safety requirements.

Skills

Organizational skills

Time management

Communication skills

Professionalism

Discretion/ confidentiality

Multitasking

Education

High school diploma or equivalent

Associate or Bachelor’s degree in business/education/early childhood

Tools

Microsoft Office

Google Workspace

School-management software

Job description

St. Joseph Grade School is seeking an Administrative Assistant for the Early Education Center to provide essential front-office support, welcoming children, families, and staff while keeping records organized and confidential.

Working closely with the Center Director and staff, the role covers enrollment, scheduling, communications, purchasing, and basic bookkeeping, contributing to a faith-filled, well-run environment.