Faith Formation Administrative Assistant

Archdiocese of Saint Paul Minneapolis; Minnesota; On-site; USD 20,664,000 - 30,307,000; Part time

Job summary

Saint Joseph Catholic Church is seeking a Faith Formation Administrative Assistant to provide essential administrative support for parish Faith Formation ministries. This part-time role (approximately 20–25 hours per week) helps ensure families, children, volunteers, and staff are well supported throughout the year.

The ideal candidate is welcoming, detail-oriented, a strong communicator, and highly organized, capable of managing multiple responsibilities while collaborating with parish staff

Qualifications

• Part-time role of 20–25 hours per week.
• Supports Faith Formation ministries year-round.
• Interacts with families, volunteers, and staff.

Responsibilities

• Serve as administrative point of contact for Faith Formation programs.
• Communicate clearly with families via email, phone, mail, and other channels.
• Prepare materials and provide administrative support for Catechesis of the Good Shepherd, sacramental preparation, Faith Formation programs, and events.
• Coordinate participant registrations, records, and program information.
• Track attendance, sacramental requirements, and other participant information using the parish’s online database.
• Maintain accurate Faith Formation records and documentation.
• Assist Faith Formation staff with scheduling, program logistics, correspondence, and event prep.
• Provide welcoming assistance to parents, volunteers, catechists, and parish community.
• Collaborate with parish staff and volunteers to support Faith Formation programs.

Skills

Strong communicator

Detail-oriented

Highly organized

Job description

Saint Joseph Catholic Church is seeking a faithful, highly organized professional to serve as Faith Formation Administrative Assistant. This part-time position provides essential administrative and program support for the parish’s Faith Formation ministries, helping ensure that children, families, volunteers, and staff are well supported throughout the year.

The ideal candidate is a welcoming, detail-oriented individual who understands the mission of the Catholic Church and is energized by supporting families in their life of faith. This individual must be a strong communicator, highly organized, and able to manage multiple responsibilities while working both independently and collaboratively with parish staff and volunteers.

This is a part-time position of approximately 20–25 hours per week and may include benefits. Work hours are primarily weekdays, with occasional evening or weekend hours required to support Faith Formation programs and events. Because this role regularly interacts with parish families and volunteers, professionalism, hospitality, discretion, and timely communication are essential.

About Saint Joseph Catholic Church and School

Saint Joseph Catholic Church and School is a vibrant parish community marked by a strong Catholic culture, robust sacramental life, and perpetual Eucharistic Adoration for more than 30 years. The parish actively fosters vocations and offers numerous opportunities for spiritual formation and community life for all ages. The school, serving nearly 400 K–8 students and 66 preschool students, has formed young people in faith and academic excellence for more than 75 years.

Saint Joseph Catholic School forms joyful disciples of Jesus Christ who pursue academic excellence and cultivate a life of virtue. Our commitment to academic excellence flows directly from our Catholic mission and identity.

Faith Formation Responsibilities

• Serve as an administrative point of contact for parish families participating in Faith Formation programs.
• Communicate clearly and professionally with families through email, phone, mail, and other parish communication channels.
• Prepare materials and provide administrative support for Catechesis of the Good Shepherd, sacramental preparation, Faith Formation programs, and special events.
• Coordinate participant registrations, records, and program information.
• Track attendance, sacramental requirements, and other participant information using the parish’s online database.
• Maintain accurate and organized Faith Formation records and documentation.
• Assist Faith Formation staff with scheduling, program logistics, correspondence, and preparation for events.
• Provide responsive and welcoming assistance to parents, volunteers, catechists, and other members of the parish community.
• Collaborate with parish staff and volunteers to support the effective administration of Faith Formation programs and events.

Protecting Children (VIRTUS) Responsibilities

• Serve as the parish representative for Protecting Children (VIRTUS) compliance.
• Help ensure that parish employees and volunteers complete required E3 certification and related safe-environment requirements.
• Maintain accurate records regarding employee and volunteer certification and compliance.
• Communicate requirements, deadlines, and necessary follow-up to employees and volunteers.
• Monitor annual requirements and assist the parish in maintaining compliance with Archdiocesan policies and procedures.