Faculty Services Administrator

The Howard University; United States; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health benefits

PTO and holidays

403(b) retirement plan

Tuition reimbursement

Career development

Wellness programs

Commuter benefits

Job summary

The Howard University is seeking an Administrative Coordinator in the Talent Acquisition department to support staff and faculty recruitment, reporting to the Director of Faculty. The role involves coordinating communications, travel, and meeting logistics.

Responsibilities include preparing exam materials and syllabi, maintaining office files, organizing mailings for events, and handling records with discretion and confidentiality.

Responsibilities

• Prepares communications such as scholarly works, manuscripts, course syllabi, examinations, memoranda, letters, forms, reports and other documents as required and/or requested by faculty.
• Implements the final examination system, preparing, administering, collecting, and accounting for all test materials.
• Prepares all documents for and performs accountability of all test control materials.
• Transcribes speeches, grievance hearings, and minutes.
• Prepares communications and letters of recommendation for student placements for jobs and internships. As needed.
• Coordinates travel schedules, lodging accommodations and ground transportation for faculty travel arrangements.
• Places, receives and screens incoming telephone calls and makes referrals.
• Preforms duplicating services as requested. Receives, sorts, redistributes incoming correspondence to faculty, student organizations and certain staff offices.
• Requisitions and maintains inventory of office supplies. Prepares office supplies requests for faculty, staff offices, and student organizations.
• Assists with packaging and special mailings for events, conferences and meetings for the law school.
• Organizes and maintains office files.
• Updates and maintains postage and travel accountability reports.
• Performs other related duties as assigned.

Job description

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff \"for fit\" makes significant contributions to Howard University's overall mission.

At Howard University, we prioritize well-being and professional growth.

Here is what we offer:

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

https://hr.howard.edu/benefits-wellness

SUPERVISORY AUTHORITY

Non-supervisory experience. Candidate will report to the Director of Faculty, Kimberly Pennamon.

NATURE AND SCOPE

Internal contacts include faculty, administrative staff, and students. External contacts include numerous law affiliated institutions, agencies, organizations, and embassies.

PRINCIPAL ACCOUNTABILITIES

• Prepares communications such as scholarly works, manuscripts, course syllabi, examinations, memoranda, letters, forms, reports and other documents as required and/or requested by faculty.
• Implements the final examination system, preparing, administering, collecting, and accounting for all test materials.
• Prepares all documents for and performs accountability of all test control materials.
• Transcribes speeches, grievance hearings, and minutes.
• Prepares communications and letters of recommendation for student placements for jobs and internships. As needed.
• Coordinates travel schedules, lodging accommodations and ground transportation for faculty travel arrangements.
• Places, receives and screens incoming telephone calls and makes referrals.
• Preforms duplicating services as requested. Receives, sorts, redistributes incoming correspondence to faculty, student organizations and certain staff offices.
• Requisitions and maintains inventory of office supplies. Prepares office supplies requests for faculty, staff offices, and student organizations.
• Assists with packaging and special mailings for events, conferences and meetings for the law school.
• Organizes and maintains office files.
• Updates and maintains postage and travel accountability reports.
• Performs other related duties as assigned.

CORE COMPETENCIES

• Knowledge of computer related databases, word processing, and other software applications.
• Skill in use of various office automated software, such as Microsoft Office products, recording technology and the like.
• Skill in communicating both oral and written English.
• Excellent interpersonal skills with the ability to exercise a high degree of accuracy, diplomacy, and confidentiality.
• Ability to interact with others using tact, good judgement and proper decorum
• Ability to represent the University in a professional and friendly manner.
• Ability handle tasks independently and to assist in other areas as necessary.
• Ability to maintain harmonious working relationship with staff, students, faculty and University officials and the public.
• Associate's degree in Business Administration or closely related field preferred and two (2) years' experience or equivalent combination of four (4) years of combined relevant training and experience.

MINIMUM REQUIREMENTS

• Associate's degree in business administration or closely related field preferred and two (2) years' experience or equivalent combination of four (4) years of combined relevant training and experience.

Compliance Salary Range Disclosure

Expected Pay Range :