Administrative Coordinator

The Howard University; United States; On-site; USD 54,000 - 60,000; Full time

Benefits offered by this job

Health benefits

PTO

Flexible work

403(b) match

Tuition reimbursement

Career development

Job summary

The Howard University is seeking an experienced office administrator to manage workflows and support the Talent Acquisition department. The role requires independence, adherence to policies, and collaboration with faculty, staff, and vendors.

Responsibilities include maintaining budgets, processing travel and service requests, supervising clerical staff, coordinating meetings, and ensuring accurate records.

Qualifications

• Bachelor's degree in business or administration with 3–6 years of experience.
• 11 years of related work experience may substitute for education.
• Proficient in MS Word, Excel, PowerPoint and Access.
• Experience in budgeting and accounting techniques.
• Excellent written and oral communication with diverse groups.

Responsibilities

• Control department workflow and implement office procedures.
• Maintain revenues and expenditures, assign budget codes.
• Prepare travel authorizations and service requests; coordinate with staff.
• Supervise clerical staff and data entry of personnel and financial docs.
• Schedule appointments and coordinate department events and meetings.
• Record minutes and distribute agendas for meetings.
• Order office supplies and obtain vendor bids.
• Create and manage filing systems and mail screening.
• Assist in grant proposals for the department.
• Assist hiring paperwork for new personnel.

Skills

Office management

Administrative support

Budgeting

Communication

Attention to detail

Confidentiality

Event coordination

Education

Bachelor's degree in business or administration

3-6 years of related experience

Tools

MS Word

Excel

PowerPoint

Access

Job description

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff "for fit" makes significant contributions to Howard University's overall mission.

At Howard University, we prioritize well-being and professional growth.

Here is what we offer:

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us!

https://hr.howard.edu/benefits-wellness

BASIC FUNCTION:

The purpose of this position is to perform a variety of office management and administrative work. This position may control office workflow and established office procedures in support of the department. The incumbent typically works at a high degree of independence and uses initiative to carry out regular assignments in accordance with established policies and procedures. This position generally reports to a department manager, assistant/associate director, assistant/associate dean or other senior administrator.

SUPERVISORY ACCOUNTABILITY:

Responsible for orienting and training others, and assigning and reviewing their work. May also be responsible for acting in a "lead" or "senior" capacity over other positions performing essentially the same work, or related technical tasks and reporting to a higher level on a formal basis.

NATURE AND SCOPE:

Internal contacts generally include administrators, faculty, students and staff. External contacts generally include vendors, consultants, visitors and the general public.

PRINCIPAL ACCOUNTABILITIES:

Control the workflow of the office. Implement office procedures and practices. Perform directives from supervisor to coordinate administrative procedures within department and/or among other offices.

Maintain bookkeeping records of revenues and expenditures for department or school. Assign proper budget codes. Prepare requests for travel authorizations, services request, etc. Check records, meet with staff and resolve any differences with accounting.

Supervises office administrative clerical staff and or other similar positions.

Enter personnel and financial documents with related software applications. Perform data analysis of average difficulty using tables, graphs and basic statistics. Submit final reports to department administrators and/or managers.

Supervise the scheduling of appointments, meetings and conferences for department heads and/or other department staff.

Coordinate logistics of all department events and meetings including travel and lodging arrangements, agendas, information packets, parking, amenities etc. and provide on-site guidance to visitors and guests for university related events.

Record and maintain agenda and minutes from all division, department and faculty meetings and distribute them accordingly.

Review catalogs and meet with vendors to order office supplies and equipment. Obtain bids and price quotes from vendors, monitor inventory of supplies.

Create and manage office filing systems. Responsible for filing correspondence and other items accordingly.

Receive, open and screen mail for the department.

May assists in the completion of grant proposals for the department and divisions within the department.

Process paper work for the hiring of new salaried personnel, and advises them concerning the University's procedures.

Perform other job-related duties as assigned.

CORE COMPETENCIES:

Advanced knowledge of office and administrative practices and principles.

Skill in operation of computers, related software applications (MS Word, Excel, PowerPoint and Access). Knowledge of standard office equipment.

Knowledge and skill in accounting and budgeting techniques and principles.

Ability to communicate effectively orally and in writing with a diverse population. Must be detailed oriented and organized.

Ability to exercise discretion and ensure a high-level of confidentiality.

Ability to establish and maintain effective and harmonious work relations with faculty, staff, residents, students and the general public.

MINIMUM REQUIREMENTS:

Bachelor's degree in business or administration and 3-6 years of experience. 11 years of related work experience may be substituted in lieu of educational qualifications.

Compliance Salary Range Disclosure

Compensation Range: $54,000 - $60,000