Faculty Recruitment & Onboarding Coordinator

Virginia Commonwealth University; Richmond (VA); On-site; USD 58,000 - 65,000; Full time

Job summary

Virginia Commonwealth University (VCU) School of Medicine is seeking a Faculty Recruitment Coordinator to join its HR Shared Services Team. This role handles high-volume faculty recruitment and onboarding administration across clinical departments, ensuring timely, compliant processes with exceptional candidate and hiring department experiences.

Working in a centralized shared services model, you will collaborate with HR Administrators, Faculty Affairs, IT, Payroll, and other stakeholders to

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Experience providing administrative, recruitment, or human resources support in a fast-paced environment.
• Demonstrated ability to manage a high-volume workload while maintaining accuracy and meeting deadlines.
• Excellent organizational, prioritization, and time management skills.
• Strong written and verbal communication skills.
• Exceptional customer service and relationship-building abilities.
• Demonstrated attention to detail and commitment to process accuracy.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Coordinate a high volume of faculty recruitment activities from multiple clinical departments across the School of Medicine.
• Partner with hiring departments to initiate faculty recruitment requests and ensure all required approvals and documentation are complete.
• Prepare and process recruitment and appointment transactions in accordance with university and School of Medicine policies.
• Maintain accurate recruitment records and ensure compliance with institutional, state, and federal requirements.
• Assist departments with applicant tracking system processes and recruitment workflows.
• Support the preparation and routing of faculty offer and appointment documentation.
• Coordinate administrative onboarding activities for newly appointed faculty across assigned clinical departments.
• Ensure all required employment documentation is completed prior to start date.
• Partner with Faculty Affairs, Credentialing, Information Technology, Payroll, Immigration Services, Compensation, and other stakeholders to facilitate a seamless onboarding experience.
• Monitor onboarding milestones and resolve administrative issues that could delay faculty appointments.
• Serve as a primary resource for onboarding questions and employment process guidance.
• Deliver responsive, high-quality customer service to department administrators, faculty candidates, and institutional partners.
• Develop and maintain recruitment tracking reports and operational metrics.
• Identify opportunities to improve recruitment workflows and administrative efficiency.
• Participate in cross-functional HR initiatives, process improvement projects, and team coverage as operational needs require.
• Assist with additional HR administrative responsibilities as assigned.

Skills

Organizational skills

Time management

Written and verbal communication

Customer service

Confidentiality

Microsoft Office

Education

Bachelor's degree or equivalent

Tools

Applicant Tracking System (ATS)

HR Information Systems

Job description

Virginia Commonwealth University (VCU) School of Medicine is seeking a Faculty Recruitment Coordinator to join its HR Shared Services Team. This role handles high-volume faculty recruitment and onboarding administration across clinical departments, ensuring timely, compliant processes with exceptional candidate and hiring department experiences.

Working in a centralized shared services model, you will collaborate with HR Administrators, Faculty Affairs, IT, Payroll, and other stakeholders to