Faculty Recruitment Coordinator

Virginia Commonwealth University; Richmond (VA); On-site; USD 58,000 - 65,000; Full time

Job summary

Virginia Commonwealth University (VCU) School of Medicine is seeking a Faculty Recruitment Coordinator to join its HR Shared Services Team. This role handles high-volume faculty recruitment and onboarding administration across clinical departments, ensuring timely, compliant processes with exceptional candidate and hiring department experiences.

Working in a centralized shared services model, you will collaborate with HR Administrators, Faculty Affairs, IT, Payroll, and other stakeholders to

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Experience providing administrative, recruitment, or human resources support in a fast-paced environment.
• Demonstrated ability to manage a high-volume workload while maintaining accuracy and meeting deadlines.
• Excellent organizational, prioritization, and time management skills.
• Strong written and verbal communication skills.
• Exceptional customer service and relationship-building abilities.
• Demonstrated attention to detail and commitment to process accuracy.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Coordinate a high volume of faculty recruitment activities from multiple clinical departments across the School of Medicine.
• Partner with hiring departments to initiate faculty recruitment requests and ensure all required approvals and documentation are complete.
• Prepare and process recruitment and appointment transactions in accordance with university and School of Medicine policies.
• Maintain accurate recruitment records and ensure compliance with institutional, state, and federal requirements.
• Assist departments with applicant tracking system processes and recruitment workflows.
• Support the preparation and routing of faculty offer and appointment documentation.
• Coordinate administrative onboarding activities for newly appointed faculty across assigned clinical departments.
• Ensure all required employment documentation is completed prior to start date.
• Partner with Faculty Affairs, Credentialing, Information Technology, Payroll, Immigration Services, Compensation, and other stakeholders to facilitate a seamless onboarding experience.
• Monitor onboarding milestones and resolve administrative issues that could delay faculty appointments.
• Serve as a primary resource for onboarding questions and employment process guidance.
• Deliver responsive, high-quality customer service to department administrators, faculty candidates, and institutional partners.
• Develop and maintain recruitment tracking reports and operational metrics.
• Identify opportunities to improve recruitment workflows and administrative efficiency.
• Participate in cross-functional HR initiatives, process improvement projects, and team coverage as operational needs require.
• Assist with additional HR administrative responsibilities as assigned.

Skills

Organizational skills

Time management

Written and verbal communication

Customer service

Confidentiality

Microsoft Office

Education

Bachelor's degree or equivalent

Tools

Applicant Tracking System (ATS)

HR Information Systems

Job description

Advertising Summary:

Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU’s sponsored research, the School of Medicine is internationally recognised for patient care and education. Virginia Commonwealth University is an equal opportunity employer.

https://vcujobs.com/why-richmond

Unit:

School Of Medicine MBU

Department:

Dean's Office - SOMR HR

Duties & Responsibilities:

The Virginia Commonwealth University (VCU) School of Medicine is seeking a Faculty Recruitment Coordinator to join its School of Medicine Human Resources Shared Services Team. Reporting to an HR Administrator, this position provides high-volume faculty recruitment and onboarding administration for clinical departments across the School of Medicine.

Working within a centralized shared services HR model, the Faculty Recruitment Coordinator partners with multiple clinical departments to support the administrative aspects of faculty recruitment, appointment processing, and onboarding. This is a fast-paced, customer-focused position responsible for managing a large volume of concurrent recruitments while ensuring an exceptional experience for candidates and hiring departments.

The successful candidate will thrive in a busy environment, possess exceptional organizational skills, enjoy managing multiple priorities simultaneously, and demonstrate outstanding attention to detail. The position works collaboratively with HR Administrators, HR Business Partners, Faculty Affairs, department administrators, and central university offices to ensure timely, compliant, and efficient recruitment and onboarding processes.

This position also offers an excellent opportunity for career growth. Individuals interested in advancing within Human Resources will gain broad exposure to faculty employment processes, university HR operations, and customer partnership, making this role an ideal pathway to future HR Administrator or broader HR operational roles within the School of Medicine.

Key Responsibilities

Faculty Recruitment Administration

• Coordinate a high volume of faculty recruitment activities from multiple clinical departments across the School of Medicine.
• Partner with hiring departments to initiate faculty recruitment requests and ensure all required approvals and documentation are complete.
• Prepare and process recruitment and appointment transactions in accordance with university and School of Medicine policies.
• Maintain accurate recruitment records and ensure compliance with institutional, state, and federal requirements.
• Assist departments with applicant tracking system processes and recruitment workflows.
• Support the preparation and routing of faculty offer and appointment documentation.

Faculty Onboarding Administration

• Coordinate administrative onboarding activities for newly appointed faculty across assigned clinical departments.
• Ensure all required employment documentation is completed prior to start date.
• Partner with Faculty Affairs, Credentialing, Information Technology, Payroll, Immigration Services, Compensation, and other stakeholders to facilitate a seamless onboarding experience.
• Monitor onboarding milestones and resolve administrative issues that could delay faculty appointments.
• Serve as a primary resource for onboarding questions and employment process guidance.

Shared Services HR Support & Customer Service

• Serve as a member of the School of Medicine HR Shared Services Team, supporting departments across the organization.
• Deliver responsive, high-quality customer service to department administrators, faculty candidates, and institutional partners.
• Develop and maintain recruitment tracking reports and operational metrics.
• Identify opportunities to improve recruitment workflows and administrative efficiency.
• Participate in cross-functional HR initiatives, process improvement projects, and team coverage as operational needs require.
• Assist with additional HR administrative responsibilities as assigned.

Qualifications:

Minimum Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Experience providing administrative, recruitment, or human resources support in a fast-paced environment.
• Demonstrated ability to successfully manage a high-volume workload while maintaining accuracy and meeting deadlines.
• Excellent organizational, prioritization, and time management skills.
• Strong written and verbal communication skills.
• Exceptional customer service and relationship-building abilities.
• Demonstrated attention to detail and commitment to process accuracy.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficiency with Microsoft Office Suite.
• Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.

Preferred Qualifications

• Experience supporting recruitment or onboarding in higher education, healthcare, or academic medicine.
• Experience working in a centralized or shared services HR environment.
• Experience using applicant tracking systems and HR information systems.
• Knowledge of faculty appointment and onboarding processes.
• Familiarity with VCU HR systems and/or School of Medicine operations.

Position will remain open until filled. Applications received by October 9th, 2026 will be given priority consideration.

Salary Range:

$58,000-$65,000

Benefits

All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.

FLSA Exemption Status:

Non-Exempt

Restricted Position:

No

ORP Eligible:

No

University Job Title:

2311S - Sr HR Coordinator 1-3(23114N-23116N)