Faculty Talent Acquisition and Onboarding Coordinator

Commonwealth of VA Careers; Virginia (MN); On-site; USD 58,000 - 65,000; Full time

Benefits offered by this job

Salary range $58,000-$65,000

Comprehensive benefits package

Job summary

Virginia Commonwealth University School of Medicine is seeking a Faculty Recruitment Coordinator to join its HR Shared Services Team. This role provides high-volume recruitment and onboarding administration for clinical departments across the School of Medicine, within a centralized shared services model.

The successful candidate will thrive in a fast-paced environment, collaborate with HR, Faculty Affairs, and department staff to ensure timely, compliant processes, and contribute to career

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Experience providing administrative, recruitment, or human resources support in a fast-paced environment.
• Demonstrated ability to successfully manage a high-volume workload while maintaining accuracy and meeting deadlines.
• Excellent organizational, prioritization, and time management skills.
• Strong written and verbal communication skills.
• Exceptional customer service and relationship-building abilities.
• Demonstrated attention to detail and commitment to process accuracy.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficiency with Microsoft Office Suite.
• Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.

Responsibilities

• Coordinate a high volume of faculty recruitment activities for multiple clinical departments across the School of Medicine.
• Partner with hiring departments to initiate faculty recruitment requests and ensure all required approvals and documentation are complete.
• Prepare and process recruitment and appointment transactions in accordance with university and School of Medicine policies.
• Maintain accurate recruitment records and ensure compliance with institutional, state, and federal requirements.
• Assist departments with applicant tracking system processes and recruitment workflows.
• Support the preparation and routing of faculty offer and appointment documentation.
• Coordinate administrative onboarding activities for newly appointed faculty across assigned clinical departments.
• Ensure all required employment documentation is completed prior to start date.
• Partner with Faculty Affairs, Credentialing, Information Technology, Payroll, Immigration Services, Compensation, and other stakeholders to facilitate a seamless onboarding experience.
• Monitor onboarding milestones and resolve administrative issues that could delay faculty appointments.
• Serve as a primary resource for onboarding questions and employment process guidance.
• Serve as a member of the School of Medicine HR Shared Services Team, supporting departments across the organization.
• Deliver responsive, high-quality customer service to department administrators, faculty candidates, and institutional partners.
• Develop and maintain recruitment tracking reports and operational metrics.
• Identify opportunities to improve recruitment workflows and administrative efficiency.
• Participate in cross-functional HR initiatives, process improvement projects, and team coverage as operational needs require.
• Assist with additional HR administrative responsibilities as assigned.

Skills

High-volume recruitment

Customer service

Organizational skills

Communication skills

Education

Bachelor's degree

Tools

Applicant Tracking Systems

HR Information Systems

Microsoft Office

Job description

Virginia Commonwealth University School of Medicine is seeking a Faculty Recruitment Coordinator to join its HR Shared Services Team. This role provides high-volume recruitment and onboarding administration for clinical departments across the School of Medicine, within a centralized shared services model.

The successful candidate will thrive in a fast-paced environment, collaborate with HR, Faculty Affairs, and department staff to ensure timely, compliant processes, and contribute to career