Faculty Operations & Onboarding Coordinator

Vanderbilt; Nashville (TN); On-site; USD 45,000 - 65,000; Full time

Job summary

Vanderbilt University invites applications for the Faculty Affairs Coordinator in the College of Connected Computing. The role focuses on coordinating faculty recruitment visits, onboarding, and record-keeping across multiple systems, ensuring timely, policy-aligned processes.

Working under the Faculty Affairs Manager, you will manage logistics, prepare materials, and support procurement and reporting activities in a fast-paced academic environment.

Qualifications

• Bachelor's degree or equivalent experience.
• 2-4 years in administrative or coordination roles.
• Strong organizational and communication abilities.

Responsibilities

• Coordinate faculty recruitment logistics and candidate visits.
• Support onboarding for new faculty and postdocs.
• Maintain and organize records across systems (Interfolio, FIS, Oracle, RedCap).
• Assist with correspondence, timelines, and compliance with policies.

Skills

Organizational skills

Communication skills

Microsoft Office

Interpersonal skills

Discretion with confidential info

Education

Bachelor's degree

Tools

Interfolio

FIS

Oracle

RedCap

Job description

Vanderbilt University invites applications for the Faculty Affairs Coordinator in the College of Connected Computing. The role focuses on coordinating faculty recruitment visits, onboarding, and record-keeping across multiple systems, ensuring timely, policy-aligned processes.

Working under the Faculty Affairs Manager, you will manage logistics, prepare materials, and support procurement and reporting activities in a fast-paced academic environment.