Faculty Employment & Compliance Specialist

The California State University; Northern (KY); Hybrid; USD 70,000 - 73,000; Full time

Job summary

San José State University seeks a Faculty Employment Specialist to support faculty and ASE hiring, appointments, and related processes across multiple SaaS platforms. The role includes ensuring documentation, compliance with CBAs, and collaboration with colleges and departments to troubleshoot issues.

The position requires handling confidential information, delivering guidance on procedures, and generating aggregate reports for university use.

Qualifications

• Bachelor’s degree or equivalent experience with relevant work
• Three years of administrative work experience
• Experience with faculty hiring and ASE processes is a plus

Responsibilities

• Support Faculty and ASE hiring, appointments, reappointments, and terminations
• Assist with documentation and compliance with CBAs and university policies
• Produce reports and data for leadership and management
• Coordinate with colleges, departments, and stakeholders to ensure smooth operations

Skills

HR policies and procedures

Communications skills

Data interpretation and reporting

Consultation and stakeholder mgmt

Software familiarity: OnBase

Software familiarity: CHRS, CHRS Recr,

Education

Bachelor’s degree or equivalent experience

Tools

OnBase

CHRS Recruiting

Interfolio

Google Suite

Job description

San José State University seeks a Faculty Employment Specialist to support faculty and ASE hiring, appointments, and related processes across multiple SaaS platforms. The role includes ensuring documentation, compliance with CBAs, and collaboration with colleges and departments to troubleshoot issues.

The position requires handling confidential information, delivering guidance on procedures, and generating aggregate reports for university use.