Faculty-Directed Program Coordinator

Arizona State University; Tempe (AZ); On-site; USD 47,000 - 57,000; Full time

Job summary

Arizona State University’s Global Education Office (ASU GEO) is hiring a Faculty Directed Program Coordinator to support a robust custom program portfolio and assist in growing online/global learning offerings. The role works with a team of eight and collaborates across offices to advance ASU’s global education initiatives.

You will guide international students and scholars, oversee program budgets and contracts, and promote programs while ensuring compliance with immigration regulations.

Qualifications

• Bachelor's degree and 3 years of experience or equivalent
• Experience working with college/university faculty or VIP clients
• Budget development and management experience
• Experience with Salesforce (CRM) or similar
• Experience with Terra Dotta
• Experience studying/working/living abroad
• Experience communicating across cultures
• Master's degree preferred

Responsibilities

• Coordinate and finalize customized program proposals including budgets, logistics, housing, transportation, safety requirements, excursions and curriculum.
• Develop and maintain a program budget and associated course fees; prepare disbursements, proposals and approvals.
• Solicit bids from providers and negotiate contracts; prepare contracts for each program.
• Serve as primary contact between vendors and faculty; review bid responses and advise on cost/content improvements.
• Create and promote web brochures detailing program information, cost and application process; review applications for eligibility.
• Prepare MOUs and scopes of work; evaluate new providers for compliance with ASU standards.
• Promote programs via information sessions and marketing materials; support events throughout the year.
• Deliver pre-departure orientations for students both in person and virtually.
• Advise students on funding options and applications; follow up to ensure completion.
• Perform other duties as assigned by supervisor.

Skills

Faculty collaboration

Budget development

Cross-cultural communication

Study/abroad experience

Education

Master's degree

Tools

Salesforce

Terra Dotta

Job description

Job Profile:

Global Education Specialist 2

Job Family:

Immigration/Global Education

Time Type:

Full time

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:

Provides expert guidance to international students and scholars, spearheads initiatives that promote global education and cross-cultural understanding, and ensures compliance with immigration regulation. Provides expert guidance to students participating on international and domestic programs.

Job Description:

Arizona State University's Global Education Office (ASU GEO) is hiring a Faculty Directed Program Coordinator. The successful candidate will be part of a team of eight (8) working to support ASU's robust custom program portfolio and join a broader office with 25 team members. If you are interested in joining a growing and collegial office that values creativity, innovation and access, then this is the job for you. Come be a part of the future of global education at America's most innovative university!

ASU GEO is a leader in global education, enrolling over 3,000 students annually in traditional mobility programs, including study abroad, internship, service-learning, and research opportunities, and has developed a growing portfolio of online global learning programs that enroll an additional 1,700+ students each academic year. The office has a strong commitment to professional development. You will have opportunities both internally and externally to grow your skill set and knowledge base.

Position Salary Range:

$52,000/year

Essential Duties:

• Works closely and collaboratively with faculty member(s), to facilitate, develop and finalize individualized custom program proposals including, but not limited to: budgets, logistics, housing, transportation, health & safety requirements, excursions and curriculum.
• Facilitates and prepares, with faculty member(s), the development and maintenance of a program budget and associated course fee(s), prepares disbursements, proposals, recommendations and approvals where appropriate and ensures adherence to and control of budget items.
• Requests bids from providers, facilitates contract negotiations with identified vendor(s); prepares all applicable contracts for each program to ensure achievement of stated outcomes and requirements.
• Acts as primary contact between third party vendors and faculty; reviews providers' bid responses to provide guidance/recommendations to faculty identifying differences that may enhance the program from both a content and expense perspective.
• Plans, prepares, launches and administers associated web brochure(s) to promote program including descriptive information, cost, program length/timing and application process. Reviews submitted applications for eligibility criteria, accepts/denies students, and aids in the achievement of required minimum participants.
• Prepares Memoranda of Understanding (MOU) and Scope of Work for vendors; in conjunction with Risk Management, OGC and Associate Director International Health, Safety and Security evaluates new providers for compliance with ASU standards/requirements.
• Working in conjunction with faculty, facilitates promotion of programs, holds informational sessions, creates flyers for programs; assists in the planning of Global Education Office events throughout the year to increase awareness and promote program opportunities to students, faculty, and colleges.
• Working with faculty, coordinates, organizes and delivers pre-departure orientations for students, both in person and virtually; monitors virtual pre-departure orientation required for all students.
• Advises students on program specifics, funding options, and application process; performs follow up as needed to ensure students have the opportunity to complete process; withdraws students as requested.
• Performs other duties and special projects as assigned by supervisor.

Desired Qualifications:

• Experience working with college/university faculty members or VIP customers/clients
• Experience in budget development and management
• Experience with Salesforce (or similar CRM)
• Experience with Terra Dotta
• Experience studying/working/living abroad
• Experience communicating across cultures
• Evidence of a Master's Degree

Working Environment:

Activities are performed in an environmentally controlled office setting subject to