Faculty Affairs & Programs Coordinator

University of the Pacific; Stockton (CA); On-site; USD 75,000 - 86,000; Full time

Job summary

University of the Pacific is seeking a Faculty Affairs Specialist to oversee and coordinate faculty affairs for the Associate Dean for Oral Health Education. The role involves managing Interfolio data, handling appointment letters, onboarding, and supporting the AP&T committee, along with broad administrative duties within the Office of Academic Affairs.

The position requires a Bachelor's degree and at least three years of administrative experience, with strong Microsoft Office and CMS/Qualtrics

Qualifications

• Bachelor's degree required and at least three years of administrative support experience.
• Advanced skills in Microsoft Word, Excel, PowerPoint, and email systems.

Responsibilities

• Manage Interfolio data and produce quarterly reports for department chairs and the ADOHE.
• Process faculty appointments, including letters for new appointments, changes, and renewals.
• Coordinate faculty onboarding with department chairs, coordinators, and Human Resources.
• Support the Faculty Appointment, Promotion, and Tenure Committee with process updates and notices.
• Provide administrative support for meetings, travel, agendas, minutes, and records.

Skills

Microsoft Word

Excel

PowerPoint

Email systems

Education

Bachelor's Degree

Tools

CMS

Qualtrics

Job description

University of the Pacific is seeking a Faculty Affairs Specialist to oversee and coordinate faculty affairs for the Associate Dean for Oral Health Education. The role involves managing Interfolio data, handling appointment letters, onboarding, and supporting the AP&T committee, along with broad administrative duties within the Office of Academic Affairs.

The position requires a Bachelor's degree and at least three years of administrative experience, with strong Microsoft Office and CMS/Qualtrics