Faculty Affairs Data and Operations Specialist

Jefferson; United States; On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Tuition assistance

Retirement plan

Job summary

Thomas Jefferson University is seeking a Faculty Affairs Data & Operations Specialist to drive strategic project implementation and manage faculty data and reporting processes. The role supports faculty performance review initiatives and advances operational effectiveness through data integrity and governance.

The position plans, leads, and oversees technology-adjacent projects and operational initiatives for the Office of Faculty Affairs, ensuring timely deliverables and compliant processes

Qualifications

• Bachelor’s degree in a related field is required.
• 3 years progressively responsible experience in higher education administration or related field.
• Experience coordinating projects, managing timelines, and implementing process improvements.
• Knowledge of reporting tools, dashboards, and data analysis techniques.
• Knowledge of Microsoft Office Suite and collaborating with multiple constituencies.

Responsibilities

• Verify and maintain accurate faculty data in Workday and ensure records are up to date.
• Manage the Faculty Annual Performance Review process, including planning and reporting.
• Develop and analyze databases, reports, dashboards, and data resources for decision‑making.
• Evaluate, document and improve Faculty Affairs processes and workflows.
• Plan, execute and monitor Faculty Affairs projects with status updates and risk assessments.

Skills

Data analysis

Workday knowledge

Dashboards

MS Office

Communication

Relationship building

Education

Bachelor’s degree

Master’s degree

Tools

Workday

Job description

Number of Positions In Requisition 1

Job Details

The Faculty Affairs Data & Operations Specialist drives strategic project implementation, manages faculty data and reporting processes, supports faculty performance review initiatives, and advances operational effectiveness through process improvement, data integrity, and project governance. This position plans, leads, executes, and oversees technology-adjacent projects and operational initiatives for the Office of Faculty Affairs at Thomas Jefferson University.

Job Duties

Manages the verification, maintenance, and quality assurance of faculty data in Workday, ensuring faculty records, appointments, roles, departmental affiliations, and other key information are accurate, complete, and up to date. Executes and oversees the Faculty Annual Performance Review process, including project planning, timeline management, communications, documentation, tracking, issue resolution, and reporting to ensure timely completion and compliance with established requirements. Develops, maintains, and analyzes databases, reports, dashboards, and other data resources that support Faculty Affairs operations, strategic planning, and leadership decision-making. Evaluates, improves, documents, and maintains Faculty Affairs processes, procedures, and workflows to enhance efficiency, consistency, compliance, data integrity, and overall operational effectiveness. Plans, executes, monitors, and reports on Faculty Affairs projects and operational initiatives, ensuring objectives, deliverables, and timelines are achieved while providing regular status updates, risk assessments, and recommendations to leadership.

Qualifications

• Education - Required Bachelor’s Degree Higher Education Administration, Business Administration, Public Administration, Human Resources, Healthcare Administration, Information Systems, or a related field required
• Education Preferred - Master’s Degree
• Experience - Required 3 years progressively responsible experience in higher education administration, faculty affairs, academic affairs, human resources, operations, project coordination, data management, or a related field required.
• Experience Preferred - Less than 1 year
• Experience coordinating projects, managing timelines, and implementing process improvements preferred.
• Experience supporting faculty affairs, academic administration, healthcare education, or related higher education functions.
• Knowledge of enterprise information systems, preferably Workday, and the ability to manage, maintain, and analyze complex data sets
• Knowledge, Skills and Abilities - Required Knowledge of reporting tools, dashboards, and data analysis techniques used to support operational and strategic decision-making.
• Knowledge of Microsoft Suites – Intermediate level (required).
• A strong customer service orientation along with demonstrated success in building professional relationship and working effectively with multiple constituents (such as faculty, staff, and students)

Licenses and Certifications

• Preferred PMP - Project Management Professional - Project Management Institute

Additional Qualifications

Physical Demands

• Lift and carry 25 lbs.
• frequent sitting/standing, frequent keyboard use,*patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.

Job Description Disclaimer

This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Work Shift

Weekend Day (United States of America)

Worker Sub Type

Regular Employee

Entity

Thomas Jefferson University

Primary Location Address

1020 Walnut Street, Philadelphia, Pennsylvania, United States of America

About Jefferson

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not‑for‑profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not‑for‑profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years. Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Benefits

Jefferson offers a comprehensive package of benefits for full‑time and part‑time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short‑and long‑term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part‑time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance. For more benefits information, please click here In keeping with Jefferson's Mission, We Improve Lives, it is our goal to recruit, retain, develop and reward highly‑qualified employees. If you are enthusiastic, caring and dedicated to service excellence, we invite you to consider joining Jefferson. Jefferson encourages its employees to expand their knowledge and develop their careers through growth opportunities and continuing education. With a long standing history, Jefferson has been advancing the medical field from the heart of Center City Philadelphia for nearly 200 years. Our Mission, We Improve Lives, expands to every corner of the organization. From our weekly farmer’s market, to our new Jefferson Accelerator Zone for innovation, our employees’ passion for the community is evident by the daily gestures towards our patients, students and each other.