Faculty Affairs Data and Operations Specialist

jeffersonhealth; Philadelphia (Philadelphia County); On-site; USD 95,000 - 130,000; Full time

Job summary

Thomas Jefferson University is seeking a Faculty Affairs Data & Operations Specialist to drive strategic project implementation, manage faculty data in Workday, and support performance review initiatives within the Office of Faculty Affairs.

You will develop dashboards, improve processes, ensure data integrity, and provide regular status updates to leadership while coordinating cross-functional projects and ensuring timelines are met.

Qualifications

• Bachelor's Degree in Higher Education Administration, Business Administration, Public Administration, Human Resources, Healthcare Administration, Information Systems, or a related field required
• Master's Degree preferred
• 3 years progressively responsible experience in higher education administration, faculty affairs, academic affairs, human resources, operations, project coordination, data management, or a related field required
• Experience coordinating projects, managing timelines, and implementing process improvements preferred; knowledge of enterprise information systems (Workday) and the ability to manage complex data sets
• Knowledge of reporting tools, dashboards, and data analysis techniques used to support decision-making; Intermediate Microsoft Office; strong customer service orientation

Responsibilities

• Manages verification, maintenance, and QA of faculty data in Workday; ensures accuracy of records, appointments, roles, and affiliations
• Executes and oversees the Faculty Annual Performance Review process with planning, timelines, communications, documentation, tracking, and reporting
• Develops, maintains, and analyzes databases, reports, dashboards, and data resources supporting operations, planning, and leadership decisions
• Evaluates and improves Faculty Affairs processes, workflows to enhance efficiency, compliance, data integrity, and effectiveness
• Plans, executes, monitors, and reports on Faculty Affairs projects and initiatives with status updates, risk assessments, and leadership recommendations

Skills

Reporting tools

Dashboards

Data analysis

Customer service

MS Office

Workday

Education

Bachelor's degree in relevant field

Master's degree preferred

Tools

Workday

Job description

Number of Positions In Requisition 1

Job Details

The Faculty Affairs Data & Operations Specialist drives strategic project implementation, manages faculty data and reporting processes, supports faculty performance review initiatives, and advances operational effectiveness through process improvement, data integrity, and project governance. This position plans, leads, executes, and oversees technology-adjacent projects and operational initiatives for the Office of Faculty Affairs at Thomas Jefferson University

Job Duties

• Manages the verification, maintenance, and quality assurance of faculty data in Workday, ensuring faculty records, appointments, roles, departmental affiliations, and other key information are accurate, complete, and up to date.
• Executes and oversees the Faculty Annual Performance Review process, including project planning, timeline management, communications, documentation, tracking, issue resolution, and reporting to ensure timely completion and compliance with established requirements.
• Develops, maintains, and analyzes databases, reports, dashboards, and other data resources that support Faculty Affairs operations, strategic planning, and leadership decision-making.
• Evaluates, improves, documents, and maintains Faculty Affairs processes, procedures, and workflows to enhance efficiency, consistency, compliance, data integrity, and overall operational effectiveness.
• Plans, executes, monitors, and reports on Faculty Affairs projects and operational initiatives, ensuring objectives, deliverables, and timelines are achieved while providing regular status updates, risk assessments, and recommendations to leadership.

Qualifications

• Education - Required Bachelor's Degree Higher Education Administration, Business Administration, Public Administration, Human Resources, Healthcare Administration, Information Systems, or a related field required
• Education Preferred - Master's Degree
• Experience - Required 3 years progressively responsible experience in higher education administration, faculty affairs, academic affairs, human resources, operations, project coordination, data management, or a related field required.
• Experience Preferred - Less than 1 year - Experience coordinating projects, managing timelines, and implementing process improvements preferred. Experience supporting faculty affairs, academic administration, healthcare education, or related higher education functions. Knowledge of enterprise information systems, preferably Workday, and the ability to manage, maintain, and analyze complex data sets
• Knowledge, Skills and Abilities - Required Knowledge of reporting tools, dashboards, and data analysis techniques used to support operational and strategic decision-making. Knowledge of Microsoft Suites - Intermediate level (required). A strong customer service orientation along with demonstrated success in building professional relationship and working effectively with multiple constituents (such as faculty, staff, and students)
• Licenses and Certifications - Preferred PMP - Project Management Professional - Project Management Institute
• Additional Qualifications Physical Demands Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.

Job Description Disclaimer

Job Description Disclaimer: This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

Work Shift

Weekend Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Thomas Jefferson University Primary Location Address 1020 Walnut Street, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University , home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health , nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest