Faculty Affairs Admin Coordinator — On-Site 3 Days/Week, 75% Tuition Discount

Penn State University; Ferguson Township (PA); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University is seeking an Administrative Assistant to serve as a faculty affairs coordinator for the Department of Sociology and Criminology within the College of the Liberal Arts. The role supports recruitment, appointments, promotion and tenure, faculty reviews, and related academic processes.

You will partner with faculty, department leadership, and university colleagues to manage essential faculty affairs initiatives and ensure timely, accurate administrative support.

Qualifications

• Excellent organizational capabilities and a proven record of reliable, timely task completion.
• Effective written and verbal communication skills, with the ability to work both independently and collaboratively as part of a team.
• Excellent interpersonal skills; inclusive and respectful when working with others.
• Detail-oriented and driven to provide excellent customer service.
• Demonstrated ability to be proactive and take initiative.
• Ability to exercise discretion and judgment when handling confidential and sensitive documents and matters.

Responsibilities

• Coordinate faculty recruitment, promotion, and tenure processes, including preparing documents and dossiers.
• Advise on policy, procedures, and deadlines; arrange committee meetings and oversee dossier submissions.
• Assist faculty with forms, reports, and deadlines.
• Coordinate recruitment advertisements, search logistics, and campus visits.
• Prepare offer letters; process appointments and immigration applications; assist with form requirements and compliance.
• Monitor travel account balances and assist with financial paperwork for faculty.

Skills

Organizational skills

Communication

Interpersonal skills

Detail-oriented

Proactive

Discretion

Education

GED/HS

Job description

Penn State University is seeking an Administrative Assistant to serve as a faculty affairs coordinator for the Department of Sociology and Criminology within the College of the Liberal Arts. The role supports recruitment, appointments, promotion and tenure, faculty reviews, and related academic processes.

You will partner with faculty, department leadership, and university colleagues to manage essential faculty affairs initiatives and ensure timely, accurate administrative support.