Faculty Affairs Admin Coordinator

Penn State Lady Lions; State College (Centre County); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Competitive benefits

Retirement plans

Job summary

Penn State is seeking an Administrative Assistant to coordinate faculty affairs for the Department of Sociology and Criminology. The role supports recruitment, appointments, promotion and tenure, faculty reviews, and related processes. You will be an essential partner to faculty and leadership in managing academic initiatives.

The position requires handling confidential documents, advising on policy, and managing committee logistics, with on-site work required multiple days per week.

Qualifications

• Excellent organizational capabilities and a proven record of reliable, timely task completion.
• Effective written and verbal communication skills, with the ability to work both independently and collaboratively as part of a team.
• Excellent interpersonal skills; inclusive and respectful when working with others.
• Detail-oriented and driven to provide excellent customer service.
• Demonstrated ability to be proactive and take initiative.
• Ability to exercise discretion and judgment when handling confidential and sensitive documents and matters.

Responsibilities

• Managing preparation and submission of documents and dossiers.
• Advising on policy, procedures, and deadlines.
• Arranging committee meetings to review dossiers.
• Overseeing the final preparation and submission of the dossiers.
• Assisting faculty with forms, reports, and deadlines.
• Coordinate the faculty recruitment process: prepare advertisements, support search committees, arrange logistics for campus visits.
• Create offer letters; process faculty appointments and immigration applications; assist others with form requirements and compliance.
• Monitor the faculty travel account balances; assist faculty in submitting financial paperwork.
• Manage the sabbatical leave process and other departmental faculty affairs issues.
• Serve as the liaison to the Office of Global Programs to coordinate the visiting scholar planning and visa process.
• Work closely with the Lead Administrative Support Coordinator and may serve as back-up when needed.

Skills

Organization

Written communication

Verbal communication

Interpersonal skills

Discretion

Initiative

Customer service

Education

GED or HS

2+ years relevant experience

Job description

Penn State is seeking an Administrative Assistant to coordinate faculty affairs for the Department of Sociology and Criminology. The role supports recruitment, appointments, promotion and tenure, faculty reviews, and related processes. You will be an essential partner to faculty and leadership in managing academic initiatives.

The position requires handling confidential documents, advising on policy, and managing committee logistics, with on-site work required multiple days per week.