Faculty Affairs Coordinator

American University; Washington (District of Columbia); Hybrid; USD 39,000 - 41,000; Full time

Job summary

American University, located in Washington, DC, seeks an administrative professional to manage faculty actions and support the School of Communication. You will coordinate full-time and visiting scholar actions, recruitment, and academic affairs reporting, ensuring compliance with university policies.

The role maintains faculty records, calendars, and master schedules; collaborates with the Dean’s Office, HR, Payroll, and I-SSS.

Qualifications

• Bachelor's degree required.
• 1–3 years of relevant experience.
• Excellent interpersonal and written communication skills.
• Advanced computer proficiency with Excel and PowerPoint.

Responsibilities

• Coordinates the processing of faculty actions and appointments for the Dean’s Office, School of Communication, ensuring accuracy and compliance.
• Coordinates faculty searches and provides guidance on recruitment procedures and document retention.
• Manages administrative functions to support academic affairs, including master scheduling and records management.
• Maintains master faculty databases, directories, and workload reports; prepares stipend and payroll actions.
• Other duties to support SOC strategic priorities.

Skills

Prioritizing and Organizing

Acquiring and Analyzing Information

Serving Customers

Displaying Creativity

Supporting Coworkers

Championing Customer Needs

Education

Bachelor's degree

Tools

Excel

PowerPoint

Job description

American University is a student-centered research institutionlocated in Washington, DC, with highly-ranked schools and colleges,internationally-renowned faculty, and a reputation for creatingmeaningful change in the world. Learn more about American University

Department:

School of Communication

Time Type:

Full time

Job Type:

Regular

FLSA Status:

Non-Exempt

Work Modality:

Hybrid 01 (On Campus 3-4 Days/Week)

Union:

Excluded

Job Description:

This position manages the School of Communication’s (SOC) facultyactions involving part-time (adjunct and visiting scholars) andfull-time appointments, reappointments, promotions, leaves,searches and awards. The coordinator produces key academic analysesand management reports and manages other administrative matters forSOC’s Associate Dean for Academic Affairs and Associate Dean forFaculty Affairs. The incumbent is responsible for maintenance andupdating of master faculty databases, directories and the SOCfaculty actions calendar. This position also serves as SOC’sliaison to the Office of the Dean of Faculty, the Office of HumanResources, Payroll, and the Office of International Student andScholar Services. The position helps the Dean’s Office ensurefaculty compliance with AU and SOC policies and regulations.

Essential Functions:

1.) Faculty Actions

• Coordinates the processing of full time, term, in-residence,postdoctoral/postgraduate research fellows, and internationalvisiting scholar faculty actions on behalf of the Dean’s Office,School of Communication. Ensures accuracy and compliance withUniversity regulations. Works with the SOC division directors andprogram directors and faculty on faculty actions, leaves,recruitment and rank and tenure matters. Responsible formaintaining faculty records and preparing full-time facultystipend, supplemental salary, and adjunct payroll actions. DraftsDean’s memos for faculty administrative appointmentagreements.

2.) Faculty Recruitment and Hiring

• Coordinates faculty searches and provides guidance anddirection to division directors and search committees on facultyrecruitment procedures, including advertising, affirmative actioncompliance and document retention, to ensure proper procedures arefollowed by all participants. Communicates with applicants andsearch committee members throughout the search process. Providesadministrative support for searches as needed (e.g., makesarrangements for candidate travel and lodging, meals, roomreservations; develops and manages candidate itineraries). Reviewsoffer letters, contracts and new appointment files for accuracy andcompleteness. Processes hiring actions.

3.) Academic Affairs Administrative Support

• Manages administrative functions under the guidance of theAssociate Dean to support academic affairs activities. Creates andimplements a SOC master schedule for faculty actions during theacademic year. Functions as a School resource on University FacultyRegulations, as well as School and division processes. Recordsminutes at SOC faculty meetings and manages faculty votingprocess.

4.) Reporting and Data Management

• Records minutes at SOC faculty meetings and manages facultyvoting process. Maintains and updates master full-time facultycontact databases, listservs and faculty directories. Updatesfaculty workload report and tracks and analyzes faculty externallyfunded allowable research effort and course buyouts. Providesannual and other (e.g., course load) reports to the Dean and theAssociate & Assistant Deans as required for internal reviewprocesses and other activities.

5.) Other Duties as Assigned

• Other duties and services assigned to support of the School’sstrategic priorities.

Competencies

• Prioritizing and Organizing.
• Acquiring and Analyzing Information.
• Serving Customers.
• Displaying Creativity.
• Supporting Coworkers.
• Championing Customer Needs.

Position Type/Expected Hours of Work

• Full-time.
• 35 hours per week.
• Some occasional evening and weekend work may be required.

Salary Range

• $28.00 - $30.00 per hour.

Required Education and Experience

• Bachelor's degree.
• 1 - 3 years of relevant experience.

Preferred Education and Experience

• 2 - 4 years of relevant experience.

Additional Eligibility Qualifications

• Employees in the School of Communication are required to workon campus in a full presence modality for the first month of theiremployment.
• Excellent interpersonal and written communication skills.
• Strong organizational skills with proven ability to multi-taskand work independently to complete tasks in a dynamicenvironment.
• Demonstrated ability to successfully work as a member of a teamin a community that values and actively supports diversity andinclusion.
• Good judgement and discretion with sensitive and confidentialmatters.
• Advanced computer proficiency required, including knowledge ofbuilding and manipulating spreadsheets in Excel, creating andediting presentations using PowerPoint, and the ability to conductInternet research.
• Must be able to take initiative, prioritize, and complete workwith minimal supervision in a fast-paced environment.
• Knowledge of higher education policies regarding facultycompensation, collective bargaining agreements, researchadministration a bonus.

Other Duties

• Please note this job description is not designed to cover orcontain a comprehensive listing of activities, duties orresponsibilities that are required of the employee for this job.Duties, responsibilities and activities may change at any time withor without notice.

Benefits

AU offers a competitive benefits package. Click here to learn about American University's unique benefitoptions.

Other Details

• Hiring offers for this position are contingent on successfulcompletion of a background check.
• Employees in staff positions at American University mustdeliver their services to the university from either the Districtof Columbia, Maryland, or Virginia, or perform work on-site at theuniversity.
• Please note this job announcement is not designed to contain a comprehensive listing of activities, duties orresponsibilities that are required of the employee for this job.Duties, responsibilities, and activities may change at any timewith or without notice.
• American University is an E-Verify employer.

Contact Us

For more information or assistance with the American University careers site, email [e-mail].

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy),age, sexual orientation, disability, marital status, personalappearance, gender identity and expression, familyresponsibilities, political affiliation, source of income, veteranstatus, an individual’s genetic information or any other basesunder federal or local laws (collectively "Protected Bases") in itsprograms and activities.