Faculty Affairs and Staffing Manager

SLAC; Palo Alto (CA); Hybrid; USD 104,000 - 128,000; Full time

Job summary

Stanford University’s Computer Science Department seeks a Faculty Affairs and Staffing Manager to lead faculty matters, oversee recruitment, and supervise staff within a core administrative team.

You will coordinate immigration for faculty, maintain records, and advise leadership on university and federal policies, reporting to the Finance & Operations leadership and collaborating with the School of Engineering Faculty Affairs.

Qualifications

• Demonstrated Faculty Affairs experience.
• Ability to manage a high volume of applications and long forms.
• Experience with visa processing (J-1, H-1, O-1, TN, E3).
• Knowledge of Stanford HR processes and benefits.

Responsibilities

• Oversee faculty affairs: hiring, appointments, promotions, leaves, sabbaticals, and other personnel actions.
• Coordinate faculty visas and permanent residency processes.
• Maintain faculty records and prepare reports for leadership.
• Advise on university, federal, and academic personnel policies.

Skills

Faculty affairs experience

HR processes knowledge

Work visas processing

Policy interpretation

Education

Demonstrated experience in Faculty Affairs

Tools

Stanford HR systems

Job description

This position has been deemed critical by the School of Engineering Dean's Office and is exempt from the hiring freeze.

Work Arrangement: This position is eligible for a hybrid work arrangement with a minimum of 3 days/week working at the Stanford main campus, subject to operational needs.

Budgeted Salary: The budgeted base salary range for this position is $104,412 - $127,926 per annum.

The School of Engineering

Stanford Engineering has been at the forefront of innovation for over a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

The Computer Science Department

Founded in 1965, the Stanford Computer Science (CS) Department continues to lead the world in computer science research and education. Throughout the past five decades, the Stanford CS Department has influenced society at levels that remain without parallel among academic institutions. Its spin-offs are among the most successful corporate ventures in the world, and many of the leaders in academic and corporate research world are graduates of the Stanford CS Department.

The Computer Science Department is seeking a Faculty Affairs and Staffing Manager. This position is part of the Computer Science Department's central administrative team and its main focus is Faculty Affairs for 70+ faculty and supervision of the Faculty Affairs Administrator 1. This position reports to the Department Director of Finance and Operations and works closely with the department chair and School of Engineering Faculty Affairs.

Preferred Education & Experience:

• Demonstrated Faculty Affairs experience.
• Ability to work with a high volume of applications and long forms annually.
• Experience with FASA.
• Knowledge of Stanford HR processes and benefits.
• J-1, H-1, O-1, TN, E3 and green card processing experience.

In this role you will:

• Manage faculty affairs: Oversee hiring, appointments, promotions, leaves, sabbaticals, and other personnel actions.
• Manage immigration: Coordinate faculty visas and permanent residency processes.
• Analyze and report data: Maintain faculty records and prepare reports for leadership.
• Interpret policies: Advise faculty and leadership on university, federal, and academic personnel policies.
• Coordinate recruitment: Manage faculty searches, interviews, campus visits, and related logistics.
• Supervise staff: Oversee the Faculty Affairs/HR Administrator and ensure compliance.