FACULTY ADMINISTRATIVE COORDINATOR

SPEROS; Tampa (FL); On-site; USD 45,000 - 69,000; Full time

Job summary

Moffitt Cancer Center is seeking a Faculty Administrative Coordinator to support the Medical Director, department heads, and faculty with complex administrative needs. You will manage calendars, meetings, travel, and prepare advanced presentations while maintaining confidentiality and handling sensitive information.

The role requires strong Microsoft Office skills, excellent written and verbal communication, and the ability to handle multiple priorities under tight deadlines in a

Qualifications

• Intermediate proficiency in Microsoft Office.
• Strong written and communication skills.
• Ability to prioritize multiple tasks and multitask under tight deadlines.

Responsibilities

• Provide daily administrative support to Medical Director, department head, Vice Chair and/or multiple Faculty members.
• Manage schedules, arrange appointments and itineraries, coordinate meetings, travel and conference calls.
• Prepare non-routine documents, reports and spreadsheets; collect, compile and analyze data as needed.
• Maintain confidentiality of sensitive information and coordinate and maintain agreements and disclosures for conferences.

Skills

Communication

Education

High School Diploma/GED

Associate's Degree

Tools

Microsoft Office

Job description

Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer. As the only National Cancer Institute-designated Comprehensive Cancer Center based in Florida, Moffitt employs some of the best and brightest minds from around the world. Join a dedicated team of nearly 11,000 who are shaping the future we envision. Moffitt has been recognized as a Best and Brightest Company to Work For in the Nation and is continually named one of the Tampa Bay Times’ Top Workplaces.

Summary

The Faculty Administrative Coordinator provides daily support to Medical Director, department head, Vice Chair and/ or multiple Faculty members with complex administrative issues. Support may also include Fellowship Director, CRMD and/ or Department/ Clinic Medical Director. Manages schedules, arranges appointments and itineraries, coordinates meetings, travel and conference calls. Prepares non-routine documents, reports and spreadsheets and may collect, compile and analyze moderately complex to complex data. Facilitates department meetings and the production of quality meeting minutes. Develops advanced presentation materials. Interprets and explains organization policies and procedures, escalating items to Supervisor or Department Administrator as appropriate. May provide support to GME and/ or other program coordination within the department. Maintains confidentiality of sensitive information. Tracks and reconciles annual professional development expenses. Maintains physician CV to ensure it is up to date. Coordinates and maintains agreements and disclosures for conferences, including Outside Professional Activity and other compliance related requirements. May provide oversight of expenses by producing invoices and submitting expense reports within a timely manner. Process and submit purchase orders for Faculty when necessary. Process contracts through contract management system and follow-up to ensure items are processed timely. May interact and work closely with clinical trial coordinators requesting items from Faculty. May assist in training or answering questions for Faculty Administrative Assistant or other Faculty Administrative Coordinators. May manage the submission of leave requests and maintains accurate records of time off (FTA, FTO, MTO) in accordance with leave policies. Coordinates pager and attending coverage requests/modifications and may ensures proper cancellation of clinics. May support and coordinate tumor board preparation. Other related duties as assigned by leadership.

Minimum Education Level

High School Diploma/GED

Preferred Education Level

Associate's Degree

Experience

Minimum of three (3) years administrative support experience in an office setting. Preferred experience working in a healthcare, research and/or academic setting.

Training Required

Intermediate proficiency in Microsoft Office Demonstrates strong written and communication skills Highly motivated and attentive to detail Demonstrates attention to detail in producing accurate and high-quality deliverables Self-motivated with ability to prioritize multiple tasks and multitask under tight deadline with little oversight Experienced in managing multiple outlook calendars, scheduling complex travel arrangements and meetings Ability to interpret and explain policies and procedures Able to handle confidential information. Critical thinking, acting proactively, and independent work are essential.

Salary Range

Salary Range $21.65 - $33.05 Salary ranges posted for this position represent the expected base pay range for the role. Actual compensation may vary based on location and a variety of job-related factors, including experience, skills, education, and internal equity among Team Members in similar positions. We are committed to maintaining fair and equitable pay practices and regularly review compensation to ensure alignment across our workforce.

Equal Employment Opportunity

1. Equal Employment Opportunity Moffitt Cancer Center is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran or disabled status. We seek candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence.

Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Moffitt endeavors to make moffitt.org/careers accessible to any and all users. If you would like to contact us regarding the accessibility of your website or need assistance completing the application process, please contact one of the Human Resources receptionists by phone at 813-745-7899 or by email at [e-mail]. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

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