FACULTY ADMINISTRATIVE ASSISTANT

Moffitt Cancer Center; Tampa (FL); On-site; USD 26,000 - 40,000; Full time

Job summary

Moffitt Cancer Center is seeking a Faculty Administrative Assistant to support leadership, manage schedules, arrange appointments and itineraries, coordinate meetings, travel, and prepare reports. The role involves handling moderately complex administrative tasks and maintaining compliance-related records.

Ideal candidates will have a minimum of two years in administrative support, proficiency in Microsoft Office, and strong communication skills.

Qualifications

• High School Diploma or GED required.
• Minimum two years of administrative support experience.
• Healthcare/academic setting experience preferred.
• Strong written and verbal communication skills.

Responsibilities

• Support leadership with moderately complex administrative tasks.
• Manage calendars, schedules, and travel itineraries.
• Coordinate department meetings and prepare quality meeting minutes.
• Produce non-routine documents, reports, and advanced presentation materials.
• Maintain faculty/physician CVs and ensure compliance-related records.

Skills

Calendar management

Document preparation

Meeting coordination

Office software

Education

High School Diploma/GED

Associate's Degree

Tools

Microsoft Word

Excel

PowerPoint

Job description

Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer. As the only National Cancer Institute-designated Comprehensive Cancer Center based in Florida, Moffitt employs some of the best and brightest minds from around the world. Join a dedicated team of nearly 11,000 who are shaping the future we envision. Moffitt has been recognized as a Best and Brightest Company to Work For in the Nation and is continually named one of the Tampa Bay Times’ Top Workplaces.

Summary

The Faculty Administrative Assistant supports leadership that may include Department Managers, Department Administrators and faculty members with moderately complex to complex administrative issues, manages schedules, arranges appointments and itineraries, coordinates meetings, travel, conference calls, prepares non-routine docs, reports, spreadsheets, develops advanced presentation materials, interpret and explain policies/procedures, collects, compiles and analyzes moderately complex data.

This position facilitates department meetings. and produces quality meeting minutes, if applicable. Maintains Faculty/Physician CV up to date. Produces invoices and submits expense reports within a timely manner. Maintains agreements and disclosures for conferences, including Outside Professional Activity and other compliance-related requirements. Manages the submission of leave requests and maintains accurate records of time off (FTA, FTO, MTO) in accordance with leave policies. Coordinates pager and attending coverage requests/modifications and may ensures proper cancellation of clinics.

May provide assistance and coordination with the preparation of tumor boards. Other duties as assigned by appropriate leadership.

Minimum Education Level:

High School Diploma/GED

Preferred Education Level:

Associate's Degree

Minimum Experience Required:

Minimum two (2) years' administrative support experience in an office setting.

Preferred Experience In a Healthcare, Research And/or Academic Setting.

Training Required:

Intermediate proficiency with Microsoft Office applications (Word, Excel, PowerPoint). Ability to coordinate calendars, scheduling and paid time off for Leadership, Faculty and APP's. Ability to make independent decisions on a daily basis, addressing the best way to handle specific tasks. Must be able to collaborate with other administrators and support team members, management and internal/external customers on a regular basis. Ability to organize and prioritize workflow. Self-motivated with ability to prioritize multiple tasks under tight deadlines with little oversight to ensure accurate and high-quality deliverables. Able to handle confidential information. Strong critical thinking skills, acting proactively and independently. Must know how to track and process paid time off requests for faculty and APP's. Demonstrates strong written and communication skills.

Salary Range

$19.65 - $29.94

Salary ranges posted for this position represent the expected base pay range for the role. Actual compensation may vary based on location and a variety of job-related factors, including experience, skills, education, and internal equity among Team Members in similar positions.

We are committed to maintaining fair and equitable pay practices and regularly review compensation to ensure alignment across our workforce.

• Equal Employment Opportunity

Moffitt Cancer Center is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran or disabled status. We seek candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence.

• Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Moffitt endeavors to make moffitt.org/careers accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact one of the Human Resources receptionists by phone at 813-745-7899 or by email at [e-mail]. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

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